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Administrative Assistant

Robert Half • Kalamazoo, MI • 1d ago

Description

Answering phones and greeting visitors

Scheduling appointments and maintaining calendars

Collecting and distributing mail

Preparing communications such as memos, emails, invoices or reports

Writing and editing letters, reports and instructional documents

Creating and maintaining electronic and physical filing systems

Managing accounts and performing basic bookkeeping

Performing data entry and analysis

Assisting with event planning and coordination

Ordering and maintaining office supplies

Processing expense reports

Managing travel arrangements

Requirements

Minimum of 2-3 years in an administrative, secretarial, or office support role.

Advanced proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.

Strong typing skills (45+ WPM) with a high degree of accuracy and attention to detail.

Exceptional ability to prioritize tasks and meet tight deadlines in a fast-paced environment.

Ability to act as a professional "gatekeeper" and point of contact for clients, vendors, and staff.

High level of discretion when handling sensitive company or personnel information.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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