Details
Open Date 04/17/2026
Requisition Number PRN16964N
Job Title UU Student - Admin/Clerical
Working Title Academic Materials Associate
Career Progression Track SJ
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19-20
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
M-Sa, 19-20 hours a week, some weekends and holidays.
Is this a work study job? No
VP Area President
Department 00435 - University Campus Store
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $14.50/h
Close Date 07/17/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Academic Materials Associate supports the daily operations of the Academic Materials department by assisting students, faculty, and staff with course materials. This position includes data entry, inventory management, customer service, and coordination with vendors and professors. Comprehensive training is provided, including hands-on instruction in NetSuite, VitalSource, and department procedures. This role is ideal for a detail-oriented individual who is reliable, willing to learn, and comfortable working with computer systems for extended periods of time.
Why Work at the University Campus Store?
Employees at the University of Utah Campus Store enjoy a wide range of benefits that support both personal and professional well-being. These include:
Employee discounts on Campus Store merchandise
Opportunities for career growth and advancement within the store
Flexible scheduling opportunities.
The Campus Store is consistently ranked among the top 15 institutionally run stores in the nation and proudly serves over 40,000 students, faculty and staff, along with millions of visitors each year. Learn more about our mission and values here www.store.utah.edu
Responsibilities
Perform accurate data entry related to course materials, inventory, and adoptions, with training provided
Assist students and faculty with obtaining required course materials and understanding program options
Answer phone calls and respond to emails in a professional and timely manner
Contact vendors to request and follow up on invoices
Contact professors regarding course material adoptions via phone and email
Process and manage pushes from VitalSource to NetSuite after receiving training
Help set up, create, and manage books in VitalSource and NetSuite
Attach textbooks to classes and verify course accuracy
Unpack, stock, and organize received textbooks
Order textbooks and help maintain accurate inventory records
Create, package, and process chargebacks
Create and maintain spreadsheets for tracking and reporting
Assist students and professors with understanding the Utah Day One Access Program
Perform general office and Academic Materials tasks as assigned
Minimum Qualifications
Must be a current University of Utah student.
Preferences
Strong attention to detail and organizational skills
Ability to focus on computer-based work for extended periods
Ability to lift approximately 45 pounds
Punctual, dependable, and accountable
Available to work afternoon shifts
Customer service experience
Data entry experience
Experience with Excel and/or Google Docs
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
