Administrative and Technical Associate
Doerr School of Sustainability, Stanford, California, United States
New
Information Technology Services
Post Date 8 hours ago
Requisition # 108856
This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.
About Us
The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The school's unique three-part structure consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions reimagines how universities can contribute to the planet's sustainability. We focus on creating knowledge and scaling solutions that benefit our local community and people globally, while also creating a school community that is inclusive of all people.
For more information, please clickhere.
Precourt Institute for Energy
The mission of Stanford University's Precourt Institute for Energy is to spark the creativity, collaboration, learning, and leadership needed for the global energy transformation. The initiatives, research centers and programs of the Precourt Institute fund research at Stanford with the potential to solve the toughest energy challenges from science and engineering to policy and economics. The institute disseminates the achievements of the wider Stanford ENERGY community. The institute sponsors courses and a postdoctoral program, and it supports Stanford students interested in energy. The Precourt Institute works with industry, entrepreneurs, and policymakers for the deployment of Stanford solutions.
Seeking Administrative and Technical Associate
The Precourt Institute for Energy is seeking an exceptional candidate to serve as a Administrative and Technical Associate. This position encompasses three core areas: financial and administrative operations, website design and data systems, convening management. In addition to core duties, this role supports in adopting new technology platforms to enhance operations. Our ideal candidate will have a strong combination of interpersonal, organizational, customer service, and communication skills, along with the ability to independently learn and apply technology platforms such as Airtable, Smartsheet, Cvent, and Drupal.
Core duties include but are not limited to the following **:
Data Management and Web Development**
Develop and maintain website pages in Drupal, including designing layouts, managing site navigation, and embedding departmental tools and interfaces.
Design and maintain data management systems and workflow automations using platforms such as Smartsheet and Airtable to support departmental operations, financial tracking, and resource scheduling.
Engagement Support
Build and manage registration pages, websites, reports, and outgoing communications in Cvent, based on requirements provided by convening lead.
Support execution of convenings and events.
Track and manage reservation-related details, including participant registrations, attendance, and related data to ensure accurate and timely execution.
Maintain and support tools and systems used for event and engagement management, ensuring data integrity and usability.
Provide operational support in the @context of engagements, including troubleshooting registration issues, managing attendee communications, and supporting real-time event needs.
Provide dedicated support for initiative/programs, with a focus on engagement planning and execution.
Contribute to continuous improvement of engagement workflows and tools to enhance participant experience and operational efficiency.
Perform other operational and administrative duties as assigned to support the institute's goals.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this position, you will need **:
Education & Experience** :
Associate degree and two years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities :
Good customer service skills and ability to explain technical features to non-technical customers/clients.
Familiarity with a range of programming and scripting languages.
Clear understanding of web standards and usability methods.
In-depth knowledge of content management systems, such as Drupal, including the ability to perform standard installations and configurations.
Demonstrated proficiency building applications in a web development framework.
In-depth knowledge of HTML, CSS, JavaScript, and related website development technologies and software.
Understanding of systems integration and various web devices and environments.
Ability to design and implement web services.
Familiarity with authentication and access control.
Knowledge of website delivery best practices.
In addition, our preferred qualifications include :
Familiarity with workflow automation or data management tools and platforms
Experience with content management systems such as Drupal or similar web platforms
Ability to identify operational needs and implement technology-based solutions to improve workflows.
Ability to troubleshoot and resolve issues across multiple technology platforms.
Knowledge of Stanford University systems and policies.
Experience supporting a wide variety of engagement activities.
Implement and maintain content management systems, including installation, configuration, theme and plug-in integration, and ongoing support of departmental liaisons using existing platforms and tools.
Support the development and maintenance of web applications, including building search indexes, integrating web designs, and building small collection websites.
Interface with existing database, using existing data and discovery tools user interfaces.
Perform development and maintenance programming for web applications.
Evaluate and support user needs, and recommend solutions within existing platforms; maintain and develop documentation and how-to guides for customers.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .
The expected pay range for this position is $44.04 to $52.76 per hour.
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4870
Employee Status: Regular
Grade: G
Requisition ID: 108856
Work Arrangement : Hybrid Eligible
