Working Title: Office & Administrative Specialist, Principal
Job Class: Office & Administrative Specialist, Principal
Agency: MN Department of Natural Resources
Job ID : 93618
Location : St. Paul
Telework Eligible : Yes - Hybrid
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 04/17/2026
Closing Date : 05/06/2026
Hiring Agency/Seniority Unit : Department of Natural Resources
Division/Unit : DNR Parks & Trails Central Office
Work Shift/Work Hours : Day Shift 8:00am to 4:30pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Division of Parks & Trails & Trails
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Department of Natural Resources (DNR) is seeking to fill one (1) full-time Office & Administrative Specialist Principal position in St. Paul, MN. The working hours are 8:00am to 4:30pm Monday -Friday.
This position provides administrative assistance project management work and organization to the division of Parks and Trails, Visitor Services, and Outreach and Statewide Programs and Planning section managers.
Responsibilities include, but are not limited to:
Provide effective administrative support services to the Division of Parks and Trails, Visitor Services, Outreach and Statewide Programs, and Planning section managers.
Transcribe and prepare correspondence reports and data-driven documents for managers and professional staff.
Formatting and proofreading correspondence.
Maintain section managers' files
Strategic calendar management including prioritizing meeting requests and proactively identifying and resolving scheduling conflicts. Scheduling meetings.
Assist in tracking of budgeted projects and expenditures.
Making travel arrangements and completing expense reports.
Anticipating the need for advanced materials and travel associated with briefings, meetings, and other events and ensuring those needs are met in a timely manner.
Tracking review and signature items and their due dates to help ensure timely completion.
Contributing to the overall function of the Visitor Services and Outreach, and Statewide Program and Planning offices through general administrative tasks.
This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.
Minimum Qualifications
One year of experience providing administrative support to executives and senior management.
Advanced interpersonal skills sufficient to interact effectively with all levels of management and staff, work as a member of an effective administrative team, and maintain the highest level of confidentiality.
Ability to manage executive schedules and calendars, including prioritizing requests, ensuring the prerequisites for meeting/event success are in place, and proactively identifying and resolving scheduling conflicts that may arise on short notice.
Knowledge of accounting systems sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget request.
Organizational skills and the ability to track information, including official documents for review and signature, and manage multiple projects of varying size and complexity.
Demonstrated ability to work independently and as part of a team.
Ability to evaluate materials to ensure they are ready for review and proactively address materials that are found to be lacking or incomplete.
Skills in MS Office products sufficient to produce high-quality documents and correspondence, manage workflow and records, and operate in both virtual/remote and in-person work settings.
Preferred Qualifications
Two years of experience providing administrative support to executives and senior management.
Experience providing executive support at a state agency.
Experience working with public agency partners, stakeholders, and members of the public.
Experience with records management, accounts payable activities, and fiscal control procedures.
Additional Requirements
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education Verification
Employment Reference / Records Check
License / Certification Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
