P&T Administrative Assistant Lead

CHS Inc. • Mcpherson, KS • 12h ago

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

CHS has an exciting opportunity within our Pipelines and Terminals (P&T) division. This position may be located in either McPherson, KS, or Laurel, MT . We are looking for a P&T Administrative Assistant Lead responsible for oversight and managing the Pipelines and Terminals (P&T) Administrative Department. You will serve as the point of contact for P&T documentation collection, storage, and retention to ensure regulatory compliance. This position will supervise 2 administrative staff employees and support the entire P&T business unit. This position is responsible for various business support functions, including ensuring contractors are compliant with various regulations and requirements, as well as serving on various Center of Excellence teams. You must be a detail-oriented, results-driven individual with a commitment to quality, accuracy, and the ability to organize and prioritize workloads to meet deadlines. Excellent communication skills, both verbal and written, with a strong commitment to customer service and the ability to work in both a team environment and on self-directed tasks are necessary.

Responsibilities

Serve as the functional owner of key software systems, including ComplianceWire and the P&T SharePoint Landing Page; manage content, updates, and assignments.

Oversee electronic form development and implementation.

Manage document control processes, including storage, retention, and audit support for PHMSA compliance and other regulatory, administrative, and lease documentation.

Support the maintenance of required operational manuals and policies, including Operations & Maintenance, Control Room Management, Operator Qualification, Integrity Management, Public Awareness, and EH&S.

Manage vehicle programs across RPT, including licensing, tagging, purchasing, replacement, and the Driver Continuous Monitoring Program.

Supervise admin staff, including performance management, coaching, and day-to-day guidance.

Lead and prioritize multiple complex projects to meet deadlines.

Perform advanced administrative duties and generate professional correspondence.

Communicate effectively across all levels of the organization and collaborate with administrative partners.

Promote a strong safety culture by following safety regulations, identifying hazards, and addressing unsafe conditions.

Perform additional duties as assigned.

Minimum Qualifications (required)

3+ years of experience in Administrative Assistance and Support in RPT or related field

High School diploma or GED

Additional Qualifications

Bachelor's degree in business or related field

3 to 5 years of supervisor experience

Proficient in MS Office suite

Proficient with telephone systems, fax machines, postage machines and copiers

Ability to write reports, business correspondence, and procedure materials

Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMCSA Clearinghouse.

CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.

Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

CHS is an Equal Opportunity Employer/Veterans/Disability.

Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to chscareers@chsinc.com ; to verify that the communication is from CHS.

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