Job Title: Operations Management Coordinator
Job Description
The Operations Management Coordinator provides day-to-day business operations support to an office or property, ensuring that core administrative, documentation, and reporting activities run smoothly. This role focuses on supporting general program management operations, including invoice approval routing, program documentation, and data compilation, while creating clear and effective presentations and reports using the Microsoft Office Suite.
Responsibilities
Provide daily operational support to an office or property, ensuring business activities run efficiently and on schedule.
Support general program management operations by coordinating and tracking tasks, documentation, and timelines.
Manage invoice approval routing by receiving, organizing, and routing invoices through the appropriate email and approval channels.
Maintain, organize, and update program management documentation to ensure information is accurate, complete, and easily accessible.
Compile, consolidate, and format data from various sources to support reporting, analysis, and decision-making.
Develop, update, and refine PowerPoint presentations that clearly communicate program status, operational updates, and key information to stakeholders.
Use Microsoft Office Suite tools to prepare documents, presentations, and basic reports that support day-to-day operations.
Present information at a basic level to internal stakeholders, walking through slides, documentation, or reports as needed.
Collaborate with colleagues in operations, facilities, and related functions to gather information and support cross-functional initiatives.
Support basic project or program coordination activities, such as tracking progress, following up on action items, and maintaining documentation.
Assist with basic data analysis and reporting tasks, including preparing simple Excel-based summaries or dashboards where needed.
Contribute to the continuous improvement of operational processes by maintaining organized records and suggesting more efficient ways to handle documentation and routing.
Essential Skills
At least 5 years of experience in an operations, coordination, administrative, or similar support role.
Strong proficiency with the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated ability to develop and refine PowerPoint presentations, with a focus on clear structure and professional formatting.
Ability to present information at a basic level to internal stakeholders using prepared materials.
Experience managing documentation and records in a structured and organized manner.
Ability to handle invoice routing and email-based approval workflows accurately and efficiently.
Solid attention to detail when compiling data, preparing documents, and reviewing information.
Effective written and verbal communication skills for interacting with colleagues and preparing clear documentation.
Strong organizational and time-management skills, with the ability to handle multiple tasks and priorities.
Additional Skills & Qualifications
Bachelor's degree preferred.
Basic Excel analytics skills, such as sorting, filtering, using simple formulas, and creating basic charts or tables.
Familiarity with Power BI for reporting and visualization is a plus.
Background or experience in finance or working with financial information is an advantage.
Experience or exposure to facilities management operations is beneficial.
Experience with project management or program coordination activities, including tracking tasks and milestones.
Comfort working with data compilation and basic reporting to support decision-making.
Work Environment
This role operates in a professional office or property-based environment that focuses on efficient business and facilities operations. You will work primarily with standard office technologies, including the Microsoft Office Suite for documentation, spreadsheets, email, and presentation development, and may interact with Power BI for reporting. The position involves regular computer-based work, email communication, and collaboration with operations, facilities, and program management teams during standard business hours. The work requires a professional demeanor and attire suitable for an office setting, along with the ability to manage multiple tasks and deadlines in a structured, detail-oriented environment.
Job Type & Location
This is a Contract position based out of Redmond, WA.
Pay and Benefits
The pay range for this position is $22.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Redmond,WA.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
