Administrative Assistant - Community Review Board
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Administrative Assistant - Community Review Board
Salary
$57,158.00 Annually
Location
Nashville, TN
Job Type
Full-Time Civil Service
Job Number
26241E
Division
Community Review Board
Department
CRB Community Review Board
Opening Date
04/16/2026
Closing Date
4/26/2026 11:59 PM Central
Description
Benefits
Questions
Position Description
The Administrative Assistant for the Community Review Board (CRB) provides high-level administrative support to the executive staff by managing daily activities, maintaining and processing departmental finances, handling official correspondence, and assisting with internal human resources related duties and related documents as assigned. The qualified candidate will be highly skilled, and goal driven with strong attention to detail. This position performs high-level, often confidential administrative duties involved in a variety of management services essential to operation of the Community Review Board department. Performs related duties as required.
All applications are subject to public disclosure.
The Community Review Board has the power to review allegations that Metropolitan Nashville Police Department (MNPD) officers have committed misconduct against members of the public, as well as issue policy advisory and resolution reports related to allegations of misconduct by MNPD.
Typical Duties
Administrative Support:
Perform advanced, high-level administrative functions across various divisions, demonstrating adaptability and a proactive approach to complex problem-solving.
Serve as the first point of contact for all visitors, providing a professional and welcoming reception while addressing their needs.
Strong writing skills, with the ability to produce high-quality, reports, briefing materials, and other correspondence.
Maintain core administrative record systems, including digital record keeping for all operational documents.
Manage confidential records, ensuring that sensitive data is securely maintained.
Financial and Operational Support:
Manage the accounts payable for the department, processing routing and verifying approval of invoices in adherence to internal financial procedures.
Manage the NCRB invoice tracking system, maintaining an accurate and centralized record of all departmental fiscal transactions and vendor payments.
Manage communications and deliverables by coordinating with cross-functional teams including Metro Finance.
Coordinate departmental purchases for goods and services from initial requisition through to final delivery and reconciliation.
Human Resource Support:
Serve as a departmental timekeeper ensuring accuracy of employee timecards, and submission of payroll documentation.
Maintain and manage the internal training schedule and oversee the records of all staff training.
Update departmental policies, procedures, rules and regulations as required to maintain departmental integrity.
Implement departmental initiatives and special projects, regularly communicating the progress and outcomes of various special projects as directed by the Administrative Services Manager (ASM).
Coordinate employee activities within department providing direct support to the ASM.
Assist with departmental onboarding and offboarding framework, in adherence to departmental procedures and Metro Human Resources.
Maintaining departmental personnel files and auditing regularly to ensure organized and accurate record keeping.
Minimum Qualifications
High School Diploma and six (6) years of progressively responsible experience providing high level administrative support in a professional environment, or a related field.
" Additional education may be considered in lieu of experience " (ratio 1:1)
LICENSES REQUIRED:
Valid Driver License
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
Advanced certification in finance, accounting principles or budgeting. Prior experience working with accounts receivable, accounts payables, invoicing or accounting is preferred
Prior experience in an executive, political, or government office setting is preferred
Experience with government operational systems (i.e. Oracle)
We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
01
Do you have a valid Driver License?
Yes
No
02
What is the highest level of education you have completed?
No diploma
High School Diploma or Equivalent
Associate's Degree
Bachelor's Degree
Master's Degree
03
If you have a degree, indicate your major field of study in the area below.
04
How many years of progressively responsible experience providing high level administrative support in a professional environment, or a related field?
No experience
One year
Two to Three years
Four to Five years
Six or more years
05
Briefly describe your progressively responsible experience providing high level administrative support in a professional environment, or a related field. If none "n/a"
06
Briefly describe your experience managing professional budgets, accounts payable, and financial records or related field. If none "n/a"
Required Question
Employer
Metropolitan Government of Nashville & Davidson County
Address
Human Resources Division 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210
Phone
(615) 862-6640
Website
https://www.nashville.gov/departments/human-resources/employment-opportunities
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