Description
POSITION SUMMARY: Administrative Assistant - North Slope, Alaska will be responsible for assisting the day to day operations associated with the Project. The Administrative Assistant will work closely with the Management team to assist in travel planning, shipping/receiving, scheduling and various other tasks as needed. Proficient Computer skills with all Microsoft programs and the ability to manage multiple databases is a necessity for this Job. The work schedule will be a rotational hitch of 21 days on followed by 21 days off, Daily work shifts will be 12 hours.
Employees are not required to move. All employees are required to travel to Ted Stevens International Airport in Anchorage, AK at their own expense, then the company will provide flights from Anchorage to the North Slope for their 3 week work rotation.
MAJOR RESPONSIBILITIES/ACTIVITIES:
Responsible for assisting day to day operations of the project.
Travel planning and scheduling for remote projects
Coordinate all logistics for the project including shipping, procurement, travel, etc.
Manage and track multiple databases.
Collect weekly timesheets from all employees and review for accuracy.
Provide daily reports to Mistras Management on status of specific components of projects.
Work closely with Management on various projects and tasks.
Must exhibit strong professionalism within the working environment.
PCMS Database experience is preferred but not required.
MINIMUM REQUIREMENTS:
Proficient with computers, MS Excel, MS Word, MS Outlook and trainable in "database" programs Must be able to @type at least 40 words per minute.
High School Diploma minimum, college is preferred.
Must be able to Multi-Task
Have a valid driver's license
Excellent communication, organizational and Multi-Tasking skills.
ESSENTIAL PHYSICAL FUNCTIONS:
Frequent lifting up to 30 lbs.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is "At-Will," which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.
By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.
Note to Applicants:
Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.
Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state's workers' compensation law.
Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.
LI-AB1
Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled:
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
