Senior Administrative Assistant

BLOODCENTER OF WISCONSIN, INC • Milwaukee, WI • 5h ago

JOB REQUIREMENTS: Responsibilities MAJOR RESPONSIBILITIES The Senior Administrative Assistant provides advanced administrative and operational support to assigned executives and their areas of responsibility, with a strong focus on supporting initiatives and events. o Manages schedules using electronic calendar system. o Arranges various meetings and workshops including internal and external participants. o Coordinates travel arrangements and prepares itineraries. o Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations. o Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit. o Provides administrative support to meetings and committees as assigned. o Participates in team concept providing cross-coverage in department. o Advance skills in Excel and Powerpoint GENERAL DUTIES o Organizes and maintains file system. o Places and screens phone calls. o Opens and sorts mail. o Performs incidental word processing/typing, photocopying and faxing. o Deals appropriately with confidential situations and materials. o Participates in meetings and work groups as needed. o Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times. Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification Understands and performs in accordance with all applicable regulatory and compliance requirements Complies with all standard operating policies and procedures ** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications Education High School Diploma or equivalent required Advanced education in business or administrative training preferred Experience 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required Familiarity with health care environment preferred Knowledge, Skills and Abilities Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required Ability to work under minimal supervision required Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required Proven organizational and prioritization skills with the ability to multi-task and handle complexity required Excellent verbal and written communication skills required Tools and Technology Personal computer and printers required Fax and copy machines required Multiple phone lines required ** APPLICATION INSTRUCTIONS: Apply Online: https://tinyurl.com/4jutr6sk Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.

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