Working Title: Medical Secretary
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
Job ID : 93507
Location : Wadena
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 04/13/2026
Closing Date : 04/20/2026
Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Brainerd AFSCME
Division/Unit : Mental Health & Substance Abuse Treatment Services / MSHS Wadena Dir Care
Work Shift/Work Hours : Day Shift / 7:30am-4:00pm
Days of Work : Monday - Friday
Travel Required : Yes; up to 5% to transport clients according to their treatment plans
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : MSHS Wadena
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Specialty Health System (MSHS) in Wadena is seeking a talented, mission driven, person-centered Office & Administrative Specialist, Intermediate to join our team. As an Intensive Residential Treatment Services (IRTS) facility, MSHS Wadena focuses on rehabilitative education, building interpersonal skills, and developing community engagement skills to increase each client's independence and self-management of their illness, behavior, and emotion.
This position is responsible for performing clerical tasks that are essential to maintaining efficient program operations. This includes managing patient medical records, organizing written materials, and preparing reports using multiple procedures, including computers and other technical equipment. In addition, this position supports the operations of the facility overall through personal initiative, positive attitude, cooperation, and good work habits.
Minimum Qualifications
Accounting/Budgeting/Expense skills sufficient to order office supplies and manage office invoices.
Communication skills sufficient to effectively communicate with the team.
Customer service skills sufficient to provide information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and retrieve information from databases.
Possession of a valid driver's license to transport clients according to their treatment plan as needed.
English language skills sufficient to communicate clearly in verbal and written communication and to write and edit a variety of documents in English using correct spelling, grammar, and punctuation.
Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
Typing/keyboarding skills sufficient to take meeting minutes, complete a variety of reports, letters, and data summaries.
Word processing skills sufficient to develop and modify a variety of correspondence, records, and reports; perform mail merges, develop forms and charts.
Preferred Qualifications
Experience with de-escalation
Experience with creating EIORS
ASL and/or multilingual skills
Previous work experience in an IRTS facility or with individuals with a diagnosis of mental illness or substance abuse
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
