Construction Project Coordinator

ICONMA, LLC • United States, United States • 2w ago

Our Client, a Building Technology and Software Services company, is looking for a Construction Project Coordinator for their Indianapolis, IN location. Responsibilities:

Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing

Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met

Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets

Assists with the subcontract process.

Assists project management by generating the subcontracts online or using templates.

Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information.

Manages subcontractor invoices by releasing for payment or researching payment problems.

Manages project documentation files.

Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals.

Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.

Produces submittal packages for use by technicians, engineers or the customer.

Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc

Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials

Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system.

Enters project dates, schedules, and contract costs as directed

Assists management in the coordination of safety programs.

Verifies that monthly toolbox training and safety reporting are completed.

Works with project management to ensure employees have the proper safety equipment

Performs other duties as required to support the project team

Requirements:

Experience supporting project related teams in the construction or building maintenance industry

Proficient computer skills with general Windows environment, Microsoft Office software, and email

Must have strong interpersonal skills to effectively communicate with both internal and external clients

Experience working with government contracting

Experience working with construction documentation; RFI's, RFP's, submittals, etc

Proficiency working with Microsoft Project

Advanced skills working with Microsoft Excel and Powerpoint

Ability to prioritize work activities based upon financial impact to desired business goals

High School Diploma or equivalent required.

Associates Degree (or higher) preferred.

Experience and/or basic project accounting or costing principals

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.

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