Aston Carter is currently partnering with a company in Nashville, Tennessee that is seeking an Accounting Specialist. This is a 6-month contract-to-hire position. Our client is ready to interview this week and is looking for someone who can start as soon as possible. Apply to learn more.
Job Title: Accounting Specialist
Job Description
The Accounting Specialist manages the full accounts receivable cycle, from generating accurate invoices to applying customer payments and resolving discrepancies. This role ensures timely billing, effective collections, and accurate account reconciliations while supporting month-end close and providing clear reporting to management. The Accounting Specialist collaborates closely with internal teams and customers to improve billing processes, maintain strong relationships, and uphold accounting standards and internal controls.
Responsibilities
Generate, review, and distribute customer invoices accurately and on time.
Apply customer payments, including ACH, wire, check, and credit card transactions, and resolve unapplied or misapplied cash items promptly.
Monitor accounts receivable aging reports and follow up on past-due balances to support effective collections.
Communicate with customers regarding payment status, billing discrepancies, and general invoicing inquiries in a professional and timely manner.
Research and resolve invoice disputes, short payments, and chargebacks to ensure accurate customer account balances.
Perform customer account reconciliations and maintain accurate and up-to-date accounts receivable records.
Assist with month-end close activities related to accounts receivable, including reconciliations and supporting schedules.
Prepare accounts receivable reports, aging summaries, and collection metrics for management review.
Ensure compliance with internal controls, company policies, and applicable accounting standards in all accounts receivable activities.
Collaborate with sales, customer service, and accounting teams to improve billing, collections, and overall accounts receivable processes.
Support transactional invoice processing and related documentation as needed.
Provide responsive and courteous customer service to both internal and external stakeholders regarding billing and payment matters.
Essential Skills
Hands-on experience with accounts receivable processes, including invoicing, payment application, and collections.
Proficiency in transactional invoice processing and invoice review.
Strong knowledge of accounting fundamentals related to accounts receivable, billing, and reconciliations.
Ability to apply customer payments from multiple sources such as ACH, wire, check, and credit card.
Experience in monitoring AR aging and following up on past-due accounts.
Proficiency with Microsoft Excel, including working with spreadsheets and performing lookups (V-lookups).
Experience with QuickBooks or similar accounting software for invoicing and accounts receivable management.
Strong data entry skills with a high degree of accuracy and speed.
Ability to perform bank reconciliations and customer account reconciliations.
Effective communication skills to interact with customers and vendors regarding billing, payments, and discrepancies.
Proven attention to detail and accuracy in financial data and documentation.
Ability to follow and uphold internal controls, policies, and accounting standards.
Additional Skills & Qualifications
Experience in accounts payable and understanding of purchase order processes.
Experience in collections with a focus on accounts receivable and customer service.
Strong customer service orientation when handling billing questions and payment issues.
Ability to collaborate effectively with sales, customer service, and accounting teams.
Capability to prepare AR reports, aging summaries, and collection metrics for management.
Strong problem-solving skills to research and resolve invoice disputes, short payments, and chargebacks.
Organizational skills to manage multiple accounts, deadlines, and priorities simultaneously.
Comfort working with financial systems and adapting to new accounting or billing tools as needed.
Work Environment
The Accounting Specialist works in a professional office environment with a strong focus on accuracy, timeliness, and collaboration. The role relies heavily on accounting software such as QuickBooks and productivity tools like Microsoft Excel, particularly for data entry, reconciliations, and reporting. Daily work involves frequent interaction with customers, vendors, and internal teams through email and phone to address billing and payment matters. The position typically follows standard business hours, with periods of increased activity around month-end close and reporting cycles. The environment values attention to detail, clear communication, and adherence to established accounting policies and internal controls.
Job Type & Location
This is a Contract position based out of Nashville, TN.
Pay and Benefits
The pay range for this position is $23.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Nashville,TN.
Application Deadline
This position is anticipated to close on Apr 24, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
