ADMINISTRATIVE ASSISTANT III - CMHHIIP Operations
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ADMINISTRATIVE ASSISTANT III - CMHHIIP Operations
Salary
$1,956.00 - $2,738.31 Biweekly
Location
Pueblo, CO
Job Type
Full Time
Job Number
IIB 02959 04/13/2026
Department
Colorado Department of Human Services
Division
OBH - CMHIP
Opening Date
04/13/2026
Closing Date
4/21/2026 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1600 W 24th St, Pueblo, CO 81003
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
annette.torrez@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open only to Colorado State Residents
Please note: This recruitment may be used to fill multiple vacancies.
About Colorado Mental Health Hospital in Pueblo:
Colorado Mental Health Institute at Pueblo (CMHIP) is an acute care psychiatric hospital that provides comprehensive psychiatric treatment services medical services by multidisciplinary treatment teams. This includes: 24-hour nursing care and assessment; psychiatric intervention and evaluation; psychological services; psycho-social services; Occupational Therapy; Educational and Vocational Rehabilitation services; Recreational Therapy; and other services
required of an acute care psychiatric hospital licensed in the state of Colorado. CMHIP provides psychiatric services for adolescent, adult, and geriatric patients.
Description of Job
This is a Full-time, in-person position, incumbent will report to Colorado Mental Health Hospital in Pueblo campus
Work Schedule: Monday - Friday - 8:00 am to 5 00 pm
Please note: These working arrangements are subject to change
About the Position:
This position provides administrative and clerical support to Program Support Professionals and multi-disciplinary teams. Responsibilities include managing office operations, developing databases, and ensuring all forms and tracking systems comply with legal standards and regulations. The role monitors deadlines for legal documentation and performs essential tasks such as typing, filing, timekeeping, and report formatting across various software programs. Coverage for other units may be required as needed to maintain consistent operational support.
Unit Support and Set-up:
Organizes daily schedules and sets priorities to ensure all tasks, deadlines, and operational requirements are met on time.
Manages office activities efficiently while maintaining strict confidentiality; coordinates information between different departments and outside agencies.
Monitors and orders office supplies through the CORE system, maintains proper stock levels, and keeps storage rooms organized.
Checks clerical equipment to ensure it is working properly and reports any needed repairs or new equipment requests to Hospital Operations.
Manages monthly credit card expenses, assigns purchases to the correct budgets, and handles shopping for patient events and therapy programs.
Reviews forms and tracking systems to ensure they follow legal standards and regulations; manages the secure handling of HIPAA bins.
Prepares and sends patient information to approved referral sources while ensuring all data releases follow hospital policies.
Provides administrative coverage for various units as needed and maintains cross-training for all Unit Clerk duties.
Uses various computer programs and keyboarding skills to complete administrative tasks and maintain digital records.
Legal Processes:
Receives, reviews, and files all legal paperwork and court orders to ensure records are accurate and complete.
Monitors legal deadlines and prepares reports for relevant staff to ensure all actions stay within legally required timeframes.
Notifies leadership of any unusual court orders or procedural issues and maintains regular contact with psychiatrists and medical records staff.
Maintains an active Notary Public commission to witness and certify legal documents as required by the department.
Timekeeper Duties:
Reviews daily and weekly reports for missing punches and follows up with staff to ensure time cards are accurate.
Verifies that all time cards are approved by the necessary deadlines for each pay cycle.
Investigates and resolves issues or errors related to leave entries in the system.
Reviews weekly hour entries to ensure staff are meeting their required work schedules.
Regulatory Compliance:
Maintains current knowledge of facility policies and provides recommendations for updates to improve daily operations, safety, and security.
Conducts routine rounds of assigned units to verify that monthly cleaning logs for refrigerators and microwaves are completed.
Monitors the completion of daily temperature logs for all refrigerators to ensure compliance with safety standards.
Performs cardboard checks across departments and ensures all cardboard materials are discarded promptly.
Assists with department searches as required to maintain a secure environment.
Other Duties As Assigned:
Performs additional administrative tasks as needed to support evolving operational requirements.
Provides backup support for other administrative assistants within the operations department to ensure continuous service.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Three years (3) of experience in an occupational field related to the work assigned to the position.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
Preferred Qualifications:
2+ years of experience with the Google Suite applications
State experience will be considered; Part-time state experience will be pro-rated.
Conditions of Employment:
A pre-employment standard criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.
TB (tuberculosis) Test and other State of Colorado required vaccinations.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application.
Explain why the prior termination or resignation should not disqualify you from the current position.
Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
CDHS Selection Process Explanation
Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.
Preferred Qualifications & Competencies:
Relevant years of state service experience.
Minimum Qualification Screening Process
A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form . Do not use "see resume" or "see attached."
You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.
Comparative Analysis Process - Structured Application Review
After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.
Your Work Experience/Job Duties
Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.
If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.
Supplemental Questions
Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).
Appeal Rights
You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board (https://spb.colorado.gov/) website.
You or your representative must sign and submit the official appeal form for review.
You can find the official appeal form here (https://spb.colorado.gov/sites/spb/files/documents/Consolidated%20Appeal%20-%20Form%20-%202025.pdf) .
You must be deliver the official appeal form to the State Personnel Board:
By email (dpa_state.personnelboard@state.co.us), or
Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
Contact the State Personnel Board for assistance:
At (303) 866-3300, or
Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules (https://spb.colorado.gov/board-rules) webpage.
Supplemental Information
How to apply to the State of Colorado (https://www.youtube.com/watch?v=bKuwGdPpOW0) (Youtube Video, Runtime 3:59, Closed Captions Available)
The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)
About Us & Benefits
If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS . In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) and dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center (https://stateofcolorado.benefithub.com/app/home)
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) .
Our Values
We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations
CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.
This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us .
EEO Statement
The State of Colorado is an equal opportunity employer
We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Additional Support For Your Application
Toll Free Applicant Technical Support
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
02
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
Yes
No
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...)., if not applicable @type N/A. Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process.
04
If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).
05
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.
06
Years of professional office experience providing administrative support to management:
o years
1-3 years of experience
4-5 years of experience
6-10 years of experience
over 10 years of experience
07
Please reference where in your application your administrative support experience is located. [X years at ABC company doing (provide succinct summary)]
08
In this position, you'll be entering and analyzing data daily. How comfortable are you using tools like Google Sheets or scheduling software? Can you give an example of a time you used data to inform a decision or improve a process?
Required Question
Employer
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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