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Office Facilities Administrative Manager

Robert Half • Miami, FL • 4h ago

Description

Opening for an Office Facilities Administrative Manager !

Location: Blue Lagoon/Miami

Schedule: In office, 8:30-5:50

Salary: $75,000-$80,000 (small possible stretch)

Benefits: generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits!

Job & Company Overview: Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership !

The Office Facilities Administrative Manager oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors.

The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.

Ensures guests and employees a seamless experience and within day-to-day office operations.

Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages.

Acts as the main point of contact and "go-to" for various questions and information.

Prepares internal office communications such as notices, events and on procedures.

Creates and improves upon handbook of processes through instructional documents.

Manages compliance on fire drills to evacuations and other scenarios.

Issues entry badges and parking including replacements.

Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.

Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.

Tracks and updates various spreadsheets, check-lists priorities and special projects.

Corresponds with vendors or building property management and coordinates repairs or maintenance.

Communicates with external vendors for various services, purchases, or repairs.

Maintains all updated office certificates and business licenses.

Plans special internal and external company events and seasonal holiday or birthday celebrations.

Directly reports to Human Resources and supports on special projects and initiatives.

Requirements

3-5 years of experience within Office Administration or managing an Office Facility

Collaboration with Building and Property Management

Successful with improving day-to-day office operations processes

Experience developing a handbook of office procedures

Proficiency with Microsoft Office suite

Bachelor's Degree in Business Administration or related

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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