Temporary Administrative Assistant (Cornell Lab of Ornithology); Ithaca, New Yor

Cornell University • Ithaca, NY • 1d ago

Temporary Administrative Assistant NonexemptCornell Lab of OrnithologyCollege of Agriculture and Life Sciences (CALS)Ithaca, New York About the College The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy, and environmental resources; and social, physical, and economic well-being. The Cornell Lab of Ornithology is a renowned nonprofit, member-supported institution dedicated to advancing the understanding and protection of birds, wildlife, and our shared planet through research, education, citizen science, and conservation. We join with people from all backgrounds and abilities to make new scientific discoveries, share insights, and foster conservation action. Our collaborative relationship with the broader Cornell community allows us to tackle the big challenges for science and society, and to translate cutting-edge science, technology and storytelling into real-world impact. Our online resources allow millions of people around the globe to deepen their connection with the natural world. What We Need As the Temporary Administrative Assistant, you will provide advanced administrative and logistical support for a university-hosted campaign event and an institutional board meeting. This role supports high-level coordination efforts involving university leadership, trustees, donors, and external stakeholders. Duties include: Support planning and execution of a Cornell Lab of Ornithology campaign-related event, including coordination of venue, catering, audiovisual services, and event materials Maintain detailed project plans, timelines, and tracking documents Serve as a liaison between academic units, administrative offices, and external partners Provide on-site support, including event setup, registration, and coordination with vendors and staff Manage guest lists, invitations, and RSVP tracking, including coordination with donors, alumni, and university leadership We are looking for a talented individual who excels at building and maintaining effective relationships with different stakeholders, has proven strong organizational skills, and is enthusiastic about supporting the Lab of Ornithology. Specifically, we need someone who has the following: Associate's Degree and 2+ years of administrative experience, or the equivalent combination of education and experience Experience supporting events, executive leadership, or board-level activities Strong organizational and project coordination skills with high attention to detail Excellent written and verbal communication skills Proficiency with Microsoft Office Suite and university systems (or ability to quickly learn) Ability to manage multiple priorities and meet deadlines in a dynamic environment Demonstrated ability to handle confidential and sensitive information with discretion Strong interpersonal skills and ability to work effectively with inclusive constituencies If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including: 3+ years of progressively responsible administrative experience in a higher education setting * Experience supporting and/or coordinating large events This is a temporary two-month This position is eligible for a remote or hybrid work arrangement, with hybrid preferred. Employees typically perform this role remotely three days per week within New York State and on-site two days per week in Ithaca, New York. The university reserves the right to modify, suspend, revoke

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