At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at jnj.com
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
New Brunswick, New Jersey, United States of America
Job Description:
Johnson & Johnson is recruiting for a Senior Administrative Assistant located in New Brunswick, NJ .
Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Key Responsibilities
The Senior Administrative Assistant provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.
Meetings Management:
Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)
Meeting conflict resolution & highlight urgent / immediate requests
Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.
Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)
Team Management:
Handles confidential matters requiring discretion and judgment
On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work
Maintain distribution lists
Plan and execute team building events
High collaboration/coordination with other admins
Assist in printing, copying, scanning, filing or destroying documents or mail
Maintains office environment including collaborating with Facilities and IT support
Travel & Expenses:
Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train
Process expense reports, including receipt management
Oversee interview logistics and related travel coordination
Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.
Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,
Reporting:
Coordinates, prepares, and edits reports and presentations
Key point of contact for procurement
Communication Management:
Disseminate team communications, including announcements and new-hire updates, to maintain alignment and awareness across the organization
Qualifications
Education:
High school diploma required; Bachelor's degree or formal administrative training preferred.
Required:
A minimum of 5 years of administrative experience
Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.
Strong experience with digital platforms and virtual meeting technologies.
outstanding organizational and prioritization skills with the ability to manage multiple priorities.
Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.
Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.
Demonstrated agility and adaptability in a hybrid work environment.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ra-employeehealthsup@its.jnj.com ) or contact AskGS to be directed to your accommodation resource.
Required Skills:
Preferred Skills:
Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing
The anticipated base pay range for this position is :
$52,500.00 - $84,525.00
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation -120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
Holiday pay, including Floating Holidays -13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave - 80 hours in a 52-week rolling period10 days
Volunteer Leave - 32 hours per calendar year
Military Spouse Time-Off - 80 hours per calendar year
This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
