Description
Location: Onsite
About the Firm
Our client is a well-established law firm with more than five decades serving the community, fostering a collegial and professional environment. With approximately 54 employees, including 20 attorneys, the firm is recognized for its stability, teamwork, and high standards.
Team Structure
The Accounts Specialist reports directly to the Accounting Manager and works closely with a second Accounts Specialist and a part-time Accounts Receivable team member. The Accounting Manager oversees all accounting operations of the firm.
Key Responsibilities
Process high-volume accounts payable (AP) and accounts receivable (AR) transactions, including weekly check runs, credit card payments, and ACH/wire transfers.
Accurately enter up to 100 invoices and checks per day into the accounting system, ensuring timely and precise data entry.
Oversee e-billing, invoice verification, and proper general ledger (GL) coding for all transactions.
Handle client and internal reimbursements, adhering to firm guidelines and compliance standards.
Print and prepare checks, coordinate deposits, research invoice discrepancies, and resolve issues with attorneys and vendors.
Support general ledger entries, month-end and year-end reconciliations, and assist with year-end closing processes (fiscal year ends in January).
Maintain organized electronic and physical files in accordance with audit and compliance requirements.
Ensure effective communication and customer service with attorneys, staff members, and external vendors.
Proactively support ongoing system and process improvements as the firm implements new technology and best practices.
Perform other duties as assigned by the Accounting Manager or Chief Administrative Officer.
Software & Tools
Prior experience with legal accounting systems preferred (e.g., FinanceCor, Shorepoint, Coyotae, or similar).
Ability to learn legacy and less automated accounting platforms, and adapt quickly to possible future upgrades.
Requirements
Qualifications
Minimum of 2 years' experience in an accounting support role with direct AP and AR responsibilities, including high-volume check runs and e-billing.
Experience in a law firm, legal, or other professional services environment highly desired.
Strong Microsoft Office skills (Excel, Word, and Outlook).
Excellent attention to detail and ability to prioritize and manage multiple tasks in a fast-paced, confidential environment.
Demonstrated reliability, professionalism, and ability to work both independently and collaboratively.
Work Environment & Benefits
Standard hours: Monday-Friday, 8:30 am-5:30 pm. Minimal overtime expected.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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