Administrative Assistant

Robert Half • Albany, NY • 11h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties.

Responsibilities:

Manage day-to-day administrative tasks, including organizing files and handling correspondence.

Oversee office supply inventory and coordinate orders to ensure smooth operations.

Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments.

Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service.

Maintain accurate and up-to-date office documentation and records.

Assist with organizing meetings, preparing agendas, and taking minutes.

Coordinate with vendors and service providers to ensure timely delivery and resolution of issues.

Provide general support to the team, including scheduling and calendar management.

Monitor office procedures and recommend improvements to enhance efficiency.

Ensure compliance with company policies and maintain a high-quality office environment. Requirements - Previous experience in an administrative or office support role is required.

Familiarity with accounts payable processes and basic accounting principles.

Proficiency in using office software, including word processing, spreadsheets, and email.

Strong organizational skills and the ability to manage multiple tasks effectively.

Excellent communication and interpersonal skills for interacting with team members and external contacts.

Attention to detail and a commitment to maintaining accurate records.

Ability to work independently and demonstrate initiative in problem-solving.

High school diploma or equivalent; additional certifications in office management or accounting are a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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