Administrative Coordinator
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Administrative Coordinator
Salary
$68,276.00 - $84,697.34 Annually
Location
16930 John F. Kennedy Blvd.
Job Type
Full Time
Job Number
38600
Department
Houston Airport System
Opening Date
04/10/2026
Closing Date
4/17/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Division/Section: Marketing, Communications, and Customer Experience Division (MCCx)
Workdays & Hours: Monday - Friday, 8:00am to 5:00pm, occasional Weekend and Holidays (Subject to change)
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
As part of the Marketing, Communications, and Customer Experience (MarCommCx) Division, the Public Art Program acquires, oversees, directs, and maintains the public art collection and cultural programming at Houston Airports. The Houston Airport System's mission is to connect the people, businesses, cultures, and economies of the world to Houston. The MarCommCx Division supports this mission by creating strategies that enhance passenger experience, maintain a positive external image, and deliver engaging programs for travelers.
PURPOSE OF THE POSITION
Reporting to the Senior Division Manager, Public Art Program the Administrative Coordinator will oversee all day-to-day aspects of Collection Management - installation, maintenance, condition assessment, conservation, relocation, cataloging, database, and documentation at Hobby Airport (HOU). The position provides comprehensive administrative and operational support to the Public Art Program at Houston Airports. In addition, this position oversees the Civic Art Collection and supports cultural programming across all airport campuses.
Interested candidates should be comfortable in making key decisions, identifying challenges and problems, and initiating solutions. The role requires strong organizational skills, attention to detail, and the ability to coordinate multiple projects at once while collaborating with internal and external stakeholders. Must be self-motivated and comfortable to take ownership of projects.
Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required."
The Administrative Coordinator duties will include but are not limited to:
Full Program Coordination and Collection Management of all art and decor objects (once acquired and curated) including installation, maintenance, condition assessment, conservation analysis, art handling, documenting, cataloging, data base, signage and other passenger interfacing at Hobby Airport and IAH, when necessary.
Responsibility for ongoing HOU art projects including communicating with stakeholders, problem solving, supervising artists, contractors, and sub-contractors, and providing updates to Senior Division Manager, Public Art Program (HAS Art Curator) and HAS Leadership on a consistent basis.
Develop and implement maintenance schedules; Assess conservation needs for the nearly 400 works of art owned by the City at Houston Airports, and initiate care and cleaning of art objects at all HAS facilities and terminals.
Actively partner with HAS Custodial and Maintenance to oversee cleaning of adjacent art areas, refurbishing of painted walls and surfaces, inform stakeholders of related needs.
Maintain the Public Art Program database and archives (digital and hard copy), maintaining accurate inventory of the Civic Art Collection, including condition reports and appraisals.
Facilitate art handling, transportation, storage, and installation as needed.
Provide operational and logistical support for Artist in Residence and Airport Art Ambassador programs, including artist orientations, studio setup, production support, and program direction.
Support Houston Airports performing arts program and other cultural programming needs.
Work with contractors, artists, and internal departments including architects, Infrastructure Division, Building Standards Group, aviation partners, for site-specific commissions and installations within construction projects.
Engage with community and governmental stakeholders as needed and as directed.
Respond and react promptly to requests from senior leadership and communicate progress and concerns through the chain of command.
Initiate expansion of didactics and name tag program, updating and expanding all posted and printed information in English and Spanish.
Analyze the overall accessibility of the Public Art Program and implement strategies to make the program more accessible to the widest number of passengers.
Inform Marketing and Communications teams on new installations and location changes for promoting.
Track inventory, organization, and readiness of tools, supplies, and storage areas supporting the Program.
Execute décor needs for administrative buildings and common use spaces.
Represent the Senior Division Manager, Public Art Program when necessary.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Five (5) years of administrative experience is required.
Professional administrative experience may be substituted for the above education requirements on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
PREFERENCES
Preference given to applicant with related public art program coordination and collection management experience, Spanish speaking language skills, ability to lift objects weighing up to 50 pounds, familiarity with basic tools, proficiency with related computer software and programming, capacity to both sit and/or walk for extended periods of time.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRE
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION Yes
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Pay Grade 24
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842.
If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you a Houston Airport System employee?
Yes
No
03
What is the highest level of education you have completed?
High School/ GED
Associates Degree
Bachelors Degree
Masters Degree or beyond
04
How many years of verifiable professional administrative experience do you possess?
Less than 5 years
5 years but less than 7 years
7 years but less than 9 years
9 years or more
No experience
05
Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A).
Bachelor's degree in Art, Fine Arts, Graphic Design, Visual Arts, or a related field.
Business Administration
Public Administration
International Business/Relations
Aviation
Other
None of the above
06
What is your "highest" level of proficiency in the Microsoft Office Suite?
BASIC MICROSOFT OFFICE SUITE: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE MICROSOFT OFFICE SUITE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED MICROSOFT OFFICE SUITE: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel, delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
I have no Microsoft Office experience
07
Work Skillset Experience - Administrative Coordinator (check all that apply and are verifiable)
Experience coordinating programs, projects, or operations
Strong organizational and communication skills
Experience with inventory tracking, database management, and recordkeeping
Ability to manage multiple priorities and meet deadlines
Experience with logistics coordination (scheduling, transport, installation)
Experience working with cross-functional teams and stakeholders
Problem-solving skills in an operational environment
Experience supporting public-facing programs or events
None of the above
08
Have you been responsible for cataloging, documenting, or maintaining an inventory database for assets or artwork?
Yes
No
09
Do you have experience conducting condition assessments or coordinating conservation/maintenance efforts?
Yes
No
10
Please advise relevant experience in working in the public art sector including art handling, collection management, project management, and arts administration. ("See resume" is not acceptable, if no experience please insert N/A).
Required Question
