Project Administrative Assistant

Apex Systems Inc • Milwaukee, WI • 2h ago

JOB REQUIREMENTS: 3021493 Job#: 3021493 Job Description: Our client in Milwaukee is seeking an onsite Project Administrative Assistant This is a 12 month contract role, onsite based in Milwaukee, Wisconsin. JOB DESCRIPTION Tasks associated with running programs, tracking attendance, update documentation on roles and processes, onsite support, PowerPoints, meeting notes, tracking and documenting tasks., organizing large meetings/conferences and set-up, excel proficiency necessary and light reports, updating processes with stakeholders. Provide a full range of project support from clerical activities such as meeting scheduling to higher level activities such as project management functions and budget support. Develop tools to simplify project management processes (such as templates, budgeting tools and deliverable checklists), write or edit project documents (such as Scope Definition, Risk Assessment, Requirements Definition, and Requests for Proposals), define and document project management processes and research issues. Manage change control and defect tracking (if applicable). Typically requires 5 plus years of experience with all or most being in the project space/framework. Primary Duties & Responsibilities: Prioritize request and align the need with the most appropriate space and level of support, and independently address and resolve requests that fall outside of guidelines. Superior customer service to build rapport with the internal and external guests to provide a positive experience . Provides event requirements to the catering, facility services, AV, and security team to ensure that client requirements are fulfilled. Follow through to ensure that the client requested requirements meet the space availability and if adjustments are needed, will work directly with client to achieve desired results. Responds to customer requests in an appropriate manner and will follow up on the service requirements; this may include responding by email, phone call or a in person meeting. Responds to questions, while providing suggestions and ideas, in a timely and professional manner to resolve the matter. Uses event reservation system to book and track events including managing the room signage system. Responsible for the distribution of Banquet Event Orders (BEO) to the client and all support services for the coordination of event details. EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated\'s Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet\' as well, which an Apex team member can provide. VEVRAA Federal Contractor. We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state. *** APPLICATION INSTRUCTIONS: Apply Online: https://talentally.com/job/project-administrative-assistant-3 This position is listed by a private employment agency. The agency is the legal employer. No fee will be charged of the job applicant.

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