Department Coordinator

Westchester Medical Center • Valhalla, NY • 3h ago

Responsibilities:

o Assures the coordination of meetings and administrative assistance as needed. o Coordinates and follows-up on various committee activities; provides minutes, compiles materials, agenda and clerical responsibilities as well as support for studies generated. Prepares annual reports to the Board of Directors and/or other Administrative Teams. Assistant to the Medical Director and/or Physician Chairpersons. o Supervises maintenance and distribution of departmental and hospital-wide policy manuals. o Provides educational support and in-service education to staff in the access, use and availability of related IS systems. o Diagnoses potential IS problems rapidly and resolves in an expeditious manner. o Works with IS providers to ensure continuity of function of computer system(s). o Coordinates special needs material management (SPD, Linen services, dietary), maintaining department specific par levels based on operational needs. o Maintains current inventory of all equipment supplies, non-clinical materials management and special orders. Functions as a materials and inventory manager in departments with high volume specialty supplies and equipment. o Demonstrates comprehensive knowledge of products used within the department. Instrumental in reviewing, analyzing the financial impact of and introducing new products and equipment to the department. o Maintains records and verifies the accuracy of all charges. o Prepares paperwork related to repair/ replacement of equipment. o Acts as liaison with the Safety Officer and is the contact person for OSHA Standards regarding hazardous materials. o Responsible for ordering and maintaining a supply of both office and clinical equipment and supplies o Provides annual budgetary input to Manager(s) and Director of Patient Care Services. Prepares all department annual budgets for the Directors review. o Reviews monthly Medicare News Updates and any other payor-related documents and coordinates adjustments to Charge master(s) accordingly. o Reviews and investigates monthly budget reports and prepares variance reports to reflect any unusual expenses related to losses, damages, replacement, and other non-budgeted expenses. o Provides information to Director of Mental Health Services for integration into Annual Reports. Prepares department annual reports for Directors review. o Collects, collates and reports statistical data as directed. o Maintains, collects data and prepares special projects and reportsas requested/needed. Independently prepares reports and completes special projects. Has the ability to analyze data and make recommendations based on findings. o Prepares data for monthly/yearly QA Summary Reports for review by Director. o Demonstrates ability to compile spreadsheets, database, graphs, and reports and utilize query design for the required statistical analysis. Demonstrates significant expertise and proficiency in popular business software

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