Actively Hiring! | Accounts Receivable Specialist | Garner, IA | Apply Now!
Job Description
The Accounts Receivable & Invoicing Senior Specialist oversees the daily operations of accounts receivable and billing, ensuring that all customer invoicing and payments are processed accurately, on time, and in line with company policies. This role handles escalated issues, resolves complex billing and receivables discrepancies, and provides guidance to team members to support efficient, high-quality day-to-day operations. The position offers the opportunity to grow into a leadership role within a collaborative accounting and finance team.
Responsibilities
Accurately apply customer payments, including checks, ACH, and wire transfers, to the appropriate invoices and customer accounts.
Generate and issue accurate customer invoices based on sales orders, ensuring completeness and compliance with established procedures.
Communicate professionally with customers regarding invoice status, payment schedules, account inquiries, and any billing discrepancies.
Assist with credit checks and new customer setup to ensure accurate and complete customer account information.
Prepare and provide accounts receivable reports and financial data as requested by internal stakeholders.
Support month-end, quarter-end, and year-end close activities related to accounts receivable, including reconciliations and reporting.
Support annual audit activities related to accounts receivable by providing documentation, schedules, and explanations as needed.
Recommend and implement process improvements to enhance efficiency, accuracy, and customer satisfaction within accounts receivable and billing processes.
Serve as a liaison between customers and internal specialists to negotiate acceptable payment plans and resolve collection issues.
Collaborate closely with the sales team on customer accounts and sales opportunities to ensure accurate billing and timely collections.
Identify and implement process improvements to strengthen accuracy, efficiency, and overall customer experience in receivables and invoicing.
Develop and maintain clear documentation for accounts receivable policies, procedures, and process workflows.
Participate in cross-functional initiatives and ad hoc projects related to accounts receivable, systems enhancements, or process optimization.
Oversee the end-to-end sales tax process, including calculation, remittance, and account reconciliation to ensure compliance with applicable requirements.
Collaborate with external customers and key internal stakeholders, including Finance and Sales, to deliver accurate, timely, and meaningful reporting and analysis.
Perform other duties and special assignments as directed by management to support the broader finance and accounting function.
Essential Skills
Minimum of 2+ years of experience in accounts receivable, billing, and account collections or related finance functions.
Strong accounting and finance knowledge related to accounts receivable, invoicing, and collections processes.
Proven ability to manage collections activities and negotiate payment arrangements with customers.
Strong planning and organizational skills, with the ability to manage multiple priorities and meet deadlines.
Excellent verbal and written communication skills, with the ability to interact effectively across all levels of the organization and with external customers.
Demonstrated problem-solving abilities, including root cause analysis and resolution of complex billing and receivables issues.
High attention to detail and a strong commitment to accuracy and timeliness in all work.
Strong internal customer service orientation and responsiveness to stakeholder needs.
Effective interpersonal skills and a collaborative, team-oriented mindset.
Proficiency in Microsoft Office tools, including Excel, Word, and Outlook.
Experience working with accounting or ERP systems (preferred, but not required).
Additional Skills & Qualifications
Associate's degree in Accounting, Finance, Business, or a related field from an accredited college; or three to six years of related experience and/or training; or an equivalent combination of education and experience.
Experience in an accounting or finance department with a focus on accounts receivable and billing operations.
Exposure to or experience with sales tax processes, including remittance and account reconciliation.
Experience participating in audits, particularly related to accounts receivable, is beneficial.
Demonstrated ability to contribute to process improvement initiatives and documentation of policies and procedures.
Interest in and potential for growing into a leadership role within the accounting and finance function.
Work Environment
The role is part of a large, collaborative accounting and finance team that works closely together on shared goals. You will work alongside a small, tight-knit group within accounts payable and accounts receivable, with frequent interaction with the broader finance and sales teams. The team values culture fit, collaboration, and a thoughtful hiring process to ensure a positive and supportive work environment. The position is based in a newly renovated office area designed to support teamwork and communication. The work setting is professional office-based, with standard business tools and systems used to manage accounting, finance, and reporting activities.
Job Type & Location
This is a Contract position based out of Garner, IA.
Pay and Benefits
The pay range for this position is $26.00 - $39.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Garner,IA.
Application Deadline
This position is anticipated to close on Apr 19, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
