Administrative Assistant - Front Desk

Robert Half • Albany, NY • 3h ago

Description

We are looking for an organized and proactive Administrative Assistant - Front Desk to join our Higher Education team in Albany, New York. This Contract to permanent position offers the opportunity to contribute to the Office of Admissions by providing essential administrative support while ensuring smooth office operations. Ideal candidates will bring prior administrative experience, with a preference for backgrounds in higher education.

Responsibilities:

Draft and manage clear and detail-oriented communications for internal and external stakeholders.

Collaborate with various administrative departments, faculty, and staff to ensure effective workflows.

Plan, coordinate, and execute events, including recruitment activities and logistics.

Order and maintain inventory supplies to support department operations.

Assist with social media updates and engagement to promote admissions activities.

Monitor, track, and analyze data, processes, and metrics to support decision-making.

Handle administrative workflows and provide guidance to student ambassadors.

Manage document organization and maintenance to ensure compliance and accessibility.

Coordinate shipments and materials for recruitment events.

Provide front desk support, including answering inbound calls and welcoming visitors.

Requirements - Minimum of 1 year of administrative experience; experience in higher education is preferred.

Bachelor's degree is required.

Strong proficiency in database management and CRM systems.

Excellent organizational and multitasking skills to handle diverse responsibilities.

Effective communication abilities, both written and verbal.

Experience with event coordination and planning.

Familiarity with social media platforms and engagement strategies.

Ability to work on-site and during busy periods as needed. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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