Sr Administrative Assistant

AdventHealth • Tampa, FL • 2h ago

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

7171 N DALE MABRY HWY

City:

TAMPA

State:

Florida

Postal Code:

33614

Job Description:

Writes correspondence on behalf of Director and/or Managers as necessary.

Assists Medical Director, Director, and Managers with special projects, using judgment for the level of discretion and confidentiality needed.

If working with the Medical Staff, maintains a thorough knowledge of the contents of the Bylaws for the Medical Staff Office.

Plans for and ensures the orderly occurrence of special events, preparing detailed itineraries for events such as dinner meetings, physician meetings, presentations, retreats, and receptions.

Ensures salaried/exempt employees submit their time in a timely manner, processes timekeeping record changes, and maintains department call and staff schedules.

Coordinates applicants for interviews, processes personnel forms, and maintains department employee files, licenses, and competencies.

Accurately maintains the calendar for assigned leadership, handling multiple calendars to ensure proper scheduling of meetings.

Handles all logistics for meetings, including scheduling, distributing agendas, and taking minutes.

Screens incoming visitors and telephone calls, independently handling routine calls and directing others to the appropriate areas or departments as necessary.

Manages incoming and outgoing correspondence, ensuring appropriate follow-up, including drafting response correspondence and advising Director and/or Managers of important or urgent mail.

Knowledge, Skills, and Abilities:

Excellent customer service skills

Thorough knowledge of clerical procedures and administrative office functions

Advanced level knowledge of Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Microsoft Outlook, or equivalent

Basic knowledge of Microsoft Power Point, Microsoft Access, and Microsoft Publisher, or equivalent

Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word

Effective time management and organizational skills

Ability to display professional interactions with all levels of internal and external customers

Must be able to read, write, and speak conversational English

Excellent verbal and written communication skills

Effectively able to problem solve in complex situations

Ability to adapt to new situations and responsibilities

Analytical skills

A notary public (Preferred)

Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors

Strong emphasis on organizational skills and strong attention to detail

Ability to deal with data that is of a sensitive and confidential nature

Ability to work independently or in a team environment

Good math skills with an ability to understand and work with spreadsheets

Maintains the highest level of professionalism and confidentiality

Education:

Bachelor's [Preferred]

High School Grad or Equiv [Required]

Work Experience:

3+ years administrative assistant experience [Required]

Acute Care-Hospital work experience [Preferred]

Medical/Hospital background. [Preferred]

Physical Requirements: (Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.22 - $35.75

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Administrative & Executive Services

Organization: AdventHealth Carrollwood

Schedule: Full time

Shift: Day

Req ID: 151727385

Similar Jobs

Industry X- Siemens MES Senior Manager

Accenture • Saint Petersburg, FL • 2h ago

Management & Administrative

We Are: Looking to be part of a transformational digital engineering and manufacturing practice? How about an opportunity to help world-class clients solve their biggest challenges and create products and services that c...

2h ago

Go to Apply

SAP Supply Chain Consultant - 6114061

Accenture • Saint Petersburg, FL • 2h ago

Management & Administrative

Accenture Flex offers you the flexibility of local fixed-duration project-based work powered by Accenture, a leading global professional services company. Accenture is consistently recognized on FORTUNE's 100 Best Compan...

2h ago

Go to Apply

Supply Chain and Operations Consulting - Logistics Manager - Transportation Management

Accenture • Saint Petersburg, FL • 3h ago

Management & Administrative

We Are:Supply Chain & Operations, and we move fast, think fast, and work fast. Our Fortune 500 clients require digital transformation in transportation and logistics, and we deliver solutions using SAP TMS to enhance...

3h ago

Go to Apply

Regional Manager, Warehouse Operations

Saputo • Plant City, FL • 11h ago

Management & Administrative

At Saputo, we bring good to the table by making high-quality products, investing in our people, and supporting communities around the world . As a top 10 global dairy processor, we value contributions that matter and str...

11h ago

Go to Apply

Customer Service Associate

Walgreens • Lithia, FL • 21h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

21h ago

Go to Apply

Customer Service Associate I

Family Dollar • Tampa, FL • 21h ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

21h ago

Go to Apply

Trainee Sales Manager

SCI Shared Resources, LLC • Tampa, FL • 23h ago

Management & Administrative

Our associates celebrate lives. We celebrate our associates. Develops a well-trained sales staff that meets or exceed all sales quotas, increases market share and customer base within established budgetary levels while m...

23h ago

Go to Apply

Supervisory Program Analyst (Chief)

Veterans Benefits Administration • Saint Petersburg, FL • 1d ago

Management & Administrative

Summary The incumbent supervises subordinate staff and employees in matters relating to training, training programs, and training systems for field employees in the Veterans Service Centers. Serves s prior advisor to the...

1d ago

Go to Apply

Executive Administrative Assistant

JPMorgan Chase • Tampa, FL • 1d ago

Management & Administrative

Become an integral part of the Asset & Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growt...

1d ago

Go to Apply

Marketing - Video Coordinator (Consultant) - National_Office

Deloitte • Tampa, FL • 1d ago

Management & Administrative

The Team Deloitte's Marketing, Brand & Communications team combines the power of Deloitte's brand with inspired marketing minds to produce envy-inducing business results. From events to social media to digital assets...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.