Administrative Assistant

UPMC • Somerset, PA • 1d ago

Under general supervision, the Administrative Assistant provides a wide range of administrative and clerical support to the Same Day Services department. This role supports an interactive, fast-paced team where collaboration, adaptability, and patient-centered service come first.

Responsibilities:

Serve as the first point of contact by answering, screening, and routing incoming calls and messages. Respond to routine questions in a courteous and professional manner.

Greet, screen, and direct patients, visitors, and staff to the appropriate location or team member. Contribute to a welcoming and efficient patient experience.

Provide administrative support by researching, drafting, compiling, and abstracting routine reports. Organize and analyze basic information as requested.

Assist leadership and the department with presentation preparation, including basic editing, formatting, copying, and printing. Ensure materials are accurate and ready for use.

Maintain supervisor calendars by scheduling meetings, reserving conference rooms, ordering food, and ensuring equipment is available and functional. May document meeting minutes when needed.

Manage routine correspondence by sorting, prioritizing, and composing messages following established procedures. Route critical information appropriately and communicate on behalf of department leadership as directed.

Perform general clerical duties such as filing, copying, typing, and data entry. Establish and maintain organized files, logs, and departmental records.

Order office supplies and assist with maintaining office equipment to support daily operations. Identify needs proactively to ensure workflow continuity.

Support a highly collaborative team in an ever-changing environment by remaining flexible and responsive to departmental needs. Maintain focus on patient-first service at all times.

High school diploma or equivalent

Up to one year administrative experience preferred

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

Ability to use applicable MS Suite products

Working knowledge of business processes and procedures

Knowledge of basic accounting and financial principles and functions

Ability to analyze data and use basic reasoning skillsLicensure, Certifications, and Clearances:

Act 34 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC

Go to Apply

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