The Accounts Payable Specialist contributes to the effective operation of the Accounts Payable function by serving as a subject matter expert in accounts payable processes. This role is responsible for timely processing of vendor invoices, exception handling, and process improvement to ensure timely and accurate processing of vendor invoices.
The Accounts Payable Specialist works collaboratively across the organization and interacts with internal and external stakeholders to research and resolve issues. This position reports to the Accounts Payable Supervisor and supports operational efficiency, compliance, and continuous improvement within the Procure-to-Pay process.
Employee Type:
Full time
Location:
WI Green Bay
Job Type:
Finance Accounts Payable
Job Posting Title:
Accounts Payable Specialist
Job Description:
Schedule: Remote Monday and Friday; In office Tuesday to Thursday
Work Location: 1120 Employers Blvd, De Pere, WI 54115
Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.
Salary, based on experience and other qualifications: $24.52/hr - $41.82/hr with additional bonus potential
Roles & Responsibilities
Accounts Payable Operations & Expertise
Serve as a subject matter expert for Accounts Payable processes, including invoice validation, invoice processing, and three-way match requirements.
Maintain detailed knowledge of accounts payable policies, procedures, systems, and controls.
Support team members by assisting with questions, escalations, and complex transactions.
Review and perform duplicate invoice analysis to prevent incorrect or duplicate payments.
Problem Resolution & Exception Management
Perform problem resolution using critical thinking, analytical, and problem-solving skills.
Review and investigate aged invoices and resolve three-way match exceptions in collaboration with Procurement, Receiving, and other Procure-to-Pay stakeholders.
Execute processes that support required internal controls related to the GRIR processes.
Perform monthly reconciliation of vendor credit memos and claims and resolve any debit balances.
Vendor & Stakeholder Collaboration
Manage vendor relationships related to invoice status, discrepancies, and payment inquiries.
Perform vendor statement reconciliations and address discrepancies in a timely manner.
Promptly respond to internal and external inquiries regarding invoices and payments.
Proactively collaborate with key internal and external stakeholders to gather missing information and identify opportunities to improve performance and efficiency.
Process Improvement & Projects
Identify opportunities for process improvements and efficiencies within Accounts Payable.
Participate in and support departmental and cross-functional projects as assigned.
Document procedures and support implementation of process or system changes.
Occasional travel may be required depending on project needs.
The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.
Qualifications & Experience:
High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred
2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department required
Possesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing
Experience in SAP system environment and ability to work with multiple operating platforms required
Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
Knowledge on Concur, travel and entertainment policy, and PCard program is preferred
Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
Excellent customer service and communication skills
Strong analytical and problem-solving skills required
Demonstrated business acumen and ability to work as a team player focused on achieving results
Strong attention to detail with a high degree of accuracy
Stays current on accounts payable practices and is passionate about technical aspects of the work
EEO Statement:
Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.
About Us
At Winland Foods, we're passionate about creating exceptional food experiences that bring people together. We are a dynamic and growing company specializing in meal preparation products-from pasta and sauces to plant-based proteins and more. Our portfolio includes beloved consumer brands and custom private-label solutions for retail and foodservice channels.
Why Work With Us?
We believe in being exceptional from the land to the table . That means:
Commitment to Quality: We consistently exceed industry standards across our value chain.
Sustainability & Responsibility: We prioritize environmental stewardship and make a positive impact on the world around us.
People First: The safety, well-being, and growth of our employees are at the heart of everything we do.
Our Culture
We're a team of food enthusiasts who value collaboration, innovation, and integrity. At Winland Foods, you'll find an environment where your ideas matter, your contributions are recognized, and your career can thrive.
Explore Opportunities
At Winland Foods, you'll find opportunities across operations, supply chain, marketing, and product development-roles where your work truly makes an impact. By joining our team, you become part of a forward-thinking organization that values passion, collaboration, and shared success with our customers. Together, we're shaping the future of food.
To All Recruitment Agencies
Winland Foods does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to Winland Foods employees, or any company location(s). Winland Foods is not responsible for any fees related to unsolicited resumes/CVs.
