Job Summary:
The Senior Manager, Accounting & Financial Operations is responsible for leading the end-to-end AP function, ensuring timely and accurate processing of invoices, payments and vendor inquiries in a high-volume environment. This role oversees offshore delivery partners, drives operational excellence, and ensures compliance with company policy, SOX controls and SAP S/4HANA processes. The Senior Manager will partner closely with Procurement, FP&A, Treasury and business stakeholders to improve efficiency, data quality and the employee/vendor experience.
Oversee the accrual engine process on a monthly basis and partner with FP&A and IT to resolve any questions or issues as needed.
Responsible for monthly journal entries for two of the shared service companies.
Responsible for monthly Stravis submissions to Japan for two of the shared service companies.
Responsible for quarterly financial statement analytical review for assigned balance sheet accounts.
Oversee the end-to-end Accounts Payable process, ensuring accuracy, timeliness, and compliance with company policies.
Lead Accounts Payable Service provider transition
Oversee day-to-day workload allocation of offshore team, performance management, and development and adherence of SLAs.
Ensure offshore resources follow documented SOPs, internal controls and service standards.
Lead and collaborate with the offshore accounting team to ensure high-quality and timely delivery of accounting tasks.
Provide guidance, set clear expectations, and monitor performance.
Foster a culture of continuous learning and development.
Oversee full-cycle AP processing; invoice intake, 3-way match, approvals, exception handling, payments and vendor inquires.
Ensure accurate processing in SAP S/4HANA including PO-based and non-PO invoices, GR/IR resolution and workflow management.
Manage weekly payment runs, urgent payments, ACH/wire/check batches, and payment proposals.
Partner with Procurement Operations to resolve PO issues, blocked invoices, tax discrepancies, and master data gaps.
Ensure compliance with company policies, Delegation of Authority (DOA), and SOX key controls.
Develop and monitor key AP metrics: cycle time, % touchless, first-pass match rate, exception rate and aging.
Development of dashboards to give visibility into transactions and mitigate risks.
Coordinate vendor credit applications.
Work with internal and external stakeholders to resolve payment inquiries.
Implement process improvements to enhance efficiency and reduce risks.
Responsible for the accuracy and timeliness of 1099 filings.
Review non-PO spend to ensure it is in line with outlined exceptions.
Review monthly, quarterly, and annual account reconciliations as required.
Other responsibilities as they arise.
Qualifications
Knowledge
Experience and proven success in establishing accounting policies within the areas of Accounts Payable.
Strong communication skills required
Strong organizational skills with the ability to independently manage and prioritize workload
Demonstrate a positive attitude and have an appetite for change
Experience interacting with senior level clients and vendors; able to evaluate situations from multiple angles and sensitive to stakeholders needs while maintaining focus on bring the best value to the organization
Understand key financial and operational controls needed in a procurement and accounting organization in the Pharmaceutical industry.
Skills and Experience
Minimum of 8+ years of Accounting experience including the ability to strategize and lead.
Bachelor's degree in Accounting, Finance, or related field;
8+ years of progressive accounting experience, including leadership roles.
Ability to lead and influence an offshore team.
Proficiency in ERP systems (e.g., SAP, Oracle) and advanced Excel skills.
Proficiency in SAP Ariba.
Excellent analytical, problem-solving, and communication skills.
Proven ability to manage multiple priorities and drive cross-functional collaboration.
Education
Proven ability to manage multiple priorities and drive cross-functional collaboration.
Competencies
Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
Strategic Thinking & Problem Solving - Make decisions considering the long-term impact to customers, patients, employees, and the business.
Patient & Customer Centricity - Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
Impactful Communication - Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
Respectful Collaboration - Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
Empowered Development - Play an active role in professional development as a business imperative.
Minimum $134,615.00 - Maximum $201,250.00, plus incentive opportunity: The range shown represents a typical pay range or starting pay for individuals who are hired in the role to perform in the United States. Other elements may be used to determine actual pay such as the candidate's job experience, specific skills, and comparison to internal incumbents currently in role. Typically, actual pay will be positioned within the established range, rather than at its minimum or maximum. This information is provided to applicants in accordance with states and local laws.
Application Deadline : This will be posted for a minimum of 5 business days.
Company benefits: Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits.
Come discover more about Otsuka and our benefit offerings; https://www.otsuka-us.com/careers-join-otsuka .
Disclaimer:
This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. You can request reasonable accommodations by contacting Accommodation Request (EEAccommodations@otsuka-us.com) .
Statement Regarding Job Recruiting Fraud Scams
At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives. They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf.
Please understand, Otsuka will never ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment.
Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters.
To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website https://vhr-otsuka.wd1.myworkdayjobs.com/en-US/External .
Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka's call center at: 800-363-5670. If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: https://www.ic3.gov , or your local authorities.
Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. ("Otsuka") does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
