Administrative Assistant

Livingston International • Schaumburg, IL • 1h ago

We provide clarity in a world of trade complexity so that businesses can grow further, faster, smarter. Over 30,000 clients trust us with their customs brokerage, trade consulting, global trade management and freight needs.

JOB SUMMARY

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication.

KEY DUTIES & RESPONSIBILITIES

Prepare reports, meeting minutes and correspondence.

Manage schedules, arrange appointments and itineraries.

Coordinate meetings, travel, conference calls, and complete expense reports.

Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly

Answer questions regarding Livingston and direct issues to the appropriate personnel

Sort and distribute incoming mail daily

Perform miscellaneous clerical and data entry functions

Assemble and scan information and documents to assist the Operations Team

Editing documents for final publication and distribution

Assist in preparation of standard reports or communications

Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.

Perform other related duties as assigned by management.

Adhere to established policies and procedures.

KNOWLEDGE & SKILLS

Proficient with Microsoft Office (Word, Excel and PowerPoint)

Strong organizational and time-management skills

Strong ability to handle sensitive and confidential information

Strong communication (oral and written) and interpersonal skills

Ability to work independently and as part of a team

Basic computer skills

Basic clerical skills such as filing, faxing, scanning etc.

Present a professional, positive company image

WORK EXPERIENCE - MINIMUM REQUIRED

2 years of related experience

EDUCATION

Required: High School/GED or equivalent

Preferred: Associates Degree or post-secondary education

CERTIFICATIONS DESCRIPTION

COMPETENCIES

Leading and Developing

Business Acumen and Straight Talk

Inclusion and Collaboration

Agility

Customer First Focus

Accountability

We know that women and people of color may be less likely to apply if their professional experience does not exactly match the job description. Livingston is striving to build a culture where differences are celebrated; therefore, if you are excited about this position, we encourage you to apply even if your experience may not check every box.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Location: IL Schaumburg - US082

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