Administrative Assistant I
Description
University of Colorado Anschutz Medical Campus
Department: Medicine - ClinImmune Cell and Gene Therapy - ClinImmune: The Center for Clinical Immunology
Job Title: Administrative Assistant I
Position #: 00815434 - Requisition #: 39521
Job Summary:
Key Responsibilities:
Keep patient record file room up to date, and orderly which includes filing, file purging, and scanning of documents for archive.
Process office supply and/or education material orders as needed. Monitor and maintain office inventory, reordering when necessary.
Provide administrative support for other office personnel and upper management:
Maintain the office and lab contact directory including internal contacts and client (hospital and outside lab) contacts.
Schedule meetings and take minutes as directed by faculty or administrative leadership.
Assist in the planning and coordination of events for the faculty. The functions may include preparing flyers, booking conference rooms, setting up and handling food orders, and serving as the on-site contact for visitors during the duration of their visit. Sends reminder emails. Assists with room set up and clean up.
Monitor access of all entrants to the facility per FDA regulation.
Retrieve and distribute USPS mail and intercampus mail on site and on campus.
Work Location:
Onsite
Why Join Us:
Why work for the University?
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Qualifications:
Minimum Qualifications:
One (1) year of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.
Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.
Preferred Qualifications:
Experience providing administrative and technical assistance to faculty and staff within a laboratory environment.
Previous experience working in a University setting.
Experience utilizing Microsoft Word and Microsoft Excel.
Knowledge, Skills, and Abilities:
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Excellent interpersonal skills with the ability to work with a diverse group and competing interests.
Ability to effectively explain processes and procedures.
Excellent time management and organizational skills with the ability to work independently, prioritize tasks, and work under tight deadlines.
Flexibility and the ability to adapt to various situations.
Ability to take direction and use independent judgment to complete assigned tasks.
Excellent attention to detail.
Analytical and reasoning skills.
Ability to maintain confidentiality.
Ability to maintain a professional demeanor with tact and diplomacy.
How to Apply:
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.
Screening of Applications Begins:
Anticipated Pay Range:
$37,944 - $44,016.
Equal Employment Opportunity Statement:
ADA Statement:
Background Check Statement:
Vaccination Statement:
Job Category
Primary Location
Schedule
Posting Date
Unposting Date
To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=39521&lang=en (https://apptrkr.com/7059741)
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Administrative Assistant I - 39521 University Staff
ClinImmune: The Center for Clinical Immunology is currently seeking an Administrative Assistant I. This is a front desk reception position that will monitor front door access and greet visitors as well as provide administrative support to Directors, Office Manager, and staff. This position will adhere to current financial policies and procedures, and independently seek training and guidance on new policies and procedures. This position also requires exercising a high-level of discretion regarding confidential department matters.
this role is expected to work onsite and is located in Aurora, CO.
As an academic based biotechnology company, ClinImmune Cell & Gene Therapy is committed to providing the highest quality service and support to clinical customers and researchers locally and abroad. Our prime location at the University of Colorado Anschutz Medical Campus allows for collaboration with world-renowned clinicians and scientists. ClinImmune Cell & Gene Therapy is an academic and clinical component of the University of Colorado Anschutz Medical Campus.We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=7059741&targetURL=https://advantage.cu.edu/) .
Applicants must meet minimum qualifications at the time of hire.
For full consideration, please submit the following document(s):Questions should be directed to: Timothy Lovato, timothy.lovato@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=7059741&targetURL=timothy.lovato@cuanschutz.edu)
Immediately and continues until position is filled. For best consideration, apply by4/13/26
The starting salary range (or hiring range) for this position has been established as The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator (https://apptrkr.com/get_redirect.php?id=7059741&targetURL=http://www.cu.edu/node/153125)
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=7059741&targetURL=hr.adacoordinator@cuanschutz.edu) .
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get\redirect.php?id=7059741&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get\redirect.php?id=7059741&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) . Application Materials Required: Cover Letter, Resume/CV, List of References : Administrative Support and Related : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20178 - SOM-MED-Chair CUHLA LAB : Full-time : Apr 6, 2026 : Ongoing Posting Contact Name: Timothy Lovato Posting Contact Email: timothy.lovato@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=7059741&targetURL=timothy.lovato@cuanschutz.edu) Position Number: 00815434jeid-ec7f1ad1be5b2d459ca9f9e47b11f573
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
