Administrative Assistant

Adecco US, Inc. • Ponce, PR • 5d ago

Major Duties & Responsibilities:

· Provides administrative and document archiving support for project management and other program staff.

· Greet visitors.

· In charge inbound and outbound phone calls. Scheduled appointment (inbound calls)

· Assist program staff with general office administration duties including, but not limited to, making copies and scanning documents, scheduling meetings and appointments, order supplies and coordinate incoming and outgoing mail.

· Support by contacting the Case Managers, coordinating appointments and referring walk in. meeting scheduling

· Implement, maintain and oversee the applicant file system and file applicant documentation according to current document archiving procedures.

· Assist with training new Administrative staff, to properly support the documentation management, utilize the applicant file system on Canopy and perform office administration duties.

· Assist program staff with locating and pulling applicant documentation from program database systems.

· Receives and scans drop off documents/notifies CM of drop off via teams.

· Schedule appointments with Notary Attorney.

· Monitors appointments flows and reassigns appointments if needed (CM is busy)

· Distributes and control Affidavits forms to applicants the days we have appointments and sends report to the Policy Analyst and the Subcontract Administrator.

· Announces via teams' applicant's arrival to the pertinent CM

· Provides Case status to walk ins using Canopy if CM is busy (almost always)

· Escalate issues to the Deputy Program Manager, as necessary.

· Actively participate in all relevant planning, status and program meeting

· Perform other duties as assigned

Required Skills:

· Ability to acquire a working knowledge of applicable rules and regulations and the ability guidance to homeowners on program policy and procedures.

· Ability to articulate details of the program in person, over the phone, and in written communication in a manner that is understandable by persons of differing backgrounds and education levels.

· Ability to read, write, and speak English and Spanish.

· Ability to work successfully with socio-economic diverse populations.

· Knowledge, skills and abilities necessary to perform the job function with little to no supervision, while remaining acutely aware of the timeliness, meeting deadlines and performance measures.

· Highly organized and detail-oriented.

· Excellent written and oral communication skills, strong analytical skills and effective interpersonal skills.

· Strong customer service skills and knowledge of customer service best practices.

· Ability to maintain confidentiality of program information.· Proficiency with Microsoft Word, Excel, Outlook and Internet

· Proficiency with Microsoft Word, Excel, Outlook and Internet.

Qualifications:

· Two years' experience providing customer service or performing in a role that required extensive public contact.

· Bachelor's or Associate degree from an accredited college or university

-Bilingual (English & Spanish)

-Strong computer skills required.

Pay Details: $15.00 per hour

Benefit offerings available for our associates include short-term disability and additional voluntary benefits including medical, dental, vision, life insurance, commuter benefits and a 401K plan.

Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave and Vacation Leave or any other paid leave required by Federal, State, or local law where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Similar Jobs

Customer Service Associate

Walgreens • Ponce, PR • 1w ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1w ago

Go to Apply

JT002 - PROJECT MANAGER

Quality Consulting Group • Ponce, PR • 2w ago

Management & Administrative

QUALITY CONSULTING GROUP, a leader in the pharmaceutical, biotech, medical devices, and manufacturing industry, is looking for a talented, highly motivated and enthusiastic to join our team. In this role, you'll work wit...

2w ago

Go to Apply

Building Engineer - Mobile

CBRE • Salinas, PR • 13h ago

IT & Engineering

About the role This is a full-time position and on-site. If you're a hands-on problem solver with a passion for keeping facilities safe, efficient, and operational, this is your opportunity to grow with a global leader i...

13h ago

Go to Apply

Inspection Technician II 4th Shift (Onsite - Puerto Rico)

RTX Corporation • Santa Isabel, PR • 1d ago

Hospital & Medical

Date Posted: 2026-04-10 Country: United States of America Location: US-PR-SANTA ISABEL-B1 ~ Felicia Industrial Park - St B1 ~ BLDG 1 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirement...

1d ago

Go to Apply

Supply Chain Technician (Hybrid, Puerto Rico)

RTX Corporation • Santa Isabel, PR • 2d ago

IT & Engineering

Date Posted: 2026-04-10 Country: United States of America Location: US-PR-SANTA ISABEL-B1 ~ Felicia Industrial Park - St B1 ~ BLDG 1 Position Role Type: Hybrid U.S. Citizen, U.S. Person, or Immigration Status Requirement...

2d ago

Go to Apply

JT743 - DRAFTSMAN

Quality Consulting Group • Salinas, PR • 3d ago

3d ago

Go to Apply

JT782 - MANUFACTURING ENGINEER II

Quality Consulting Group • Villalba, PR • 3d ago

IT & Engineering

3d ago

Go to Apply

JT783 - MANUFACTURING ENGINEER II

Quality Consulting Group • Villalba, PR • 3d ago

IT & Engineering

3d ago

Go to Apply

Pharmacy Operations Manager

Walgreens • Penuelas, PR • 5d ago

Hospital & Medical

Job Description: Where state and federal laws/regulations allow, accountable for performing day-to-day non-clinical pharmacy operations, administrative activities; Ensures efficient pharmacy workflow and a positive patie...

5d ago

Go to Apply

JT040 - MANUFACTURING SOFTWARE ENGINEER I

Quality Consulting Group • Villalba, PR • 6d ago

IT & Engineering

6d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.