Executive Assistant, Office of the CEO

Hadrian Automation • Los Angeles, CA • 2h ago

Employment Type: FullTime

Workplace Type: OnSite

Department: Business

Hadrian - Manufacturing the Future

Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts.

We're accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts.

Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond.

About the Role

We are seeking an exceptional Executive Assistant to support the Office of the CEO, partnering closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support. This role requires a collaborative team player with strong judgment and attention to detail.

You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment.

What You'll Do

Partner closely with the Executive Assistant team to ensure continuity and effective coverage.

Manage the CEO's calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments.

Prepare briefing materials, agendas, and follow-up communications for executive meetings.

Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities.

Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress.

Handle confidential communications with discretion and professionalism.

Support external engagement with board members, investors, partners, clients, and media.

Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes.

Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings.

Personal Support

Provide personal assistance when needed, including appointments, vendors, and travel coordination.

Handle sensitive personal matters with a high level of discretion and sound judgment.

Anticipate needs and take initiative to resolve issues proactively.

What We're Looking For

5+ years of experience supporting Founder or C-suite executives in a fast-paced environment.

Experience managing both business and personal support for senior leaders.

Strong organizational and project management skills with close attention to detail.

Excellent written and verbal communication skills across a range of stakeholders.

Proficiency with tools such as Microsoft Office and task management platforms.

Ability to manage competing priorities and make sound decisions in real time.

High level of discretion when handling sensitive information.

Positive, collaborative approach that contributes to team culture.

What Will Set You Apart

Demonstrated interest in advanced technology, aerospace, or manufacturing.

Strong sense of ownership, with a commitment to availability and accountability in a fast-paced environment.

Sound judgment in dynamic situations, with the ability to act independently or escalate when appropriate.

Ability to bring structure to ambiguity, driving clarity and momentum across competing priorities.

Clear and professional communication style and tailor to diverse audiences.

Proven ability to build trust through reliability, discretion, and a consistent presence.

Positive and collaborative approach that enhances team effectiveness.

Benefits

Medical, dental, vision, and life insurance plans for employees

401k

Relocation support may be provided for certain situations, based on business need.

Flexible vacation policy

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