Administrative Support Assistant 3
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Administrative Support Assistant 3
Salary
$41,100.80 - $60,174.40 Annually
Location
Ames - 50010 - Story County, IA
Job Type
Full-time
Job Number
26-02696
Agency
645 Iowa Department of Transportation
Opening Date
04/06/2026
Closing Date
4/16/2026 11:59 PM Central
LinkedIn Tag
LI-POST
Point of Contact
Adam Bell - Adam.Bell@iowadot.us
Description
Questions
Job Description
Iowa Department of Transportation's Mission isMaking Lives Better Through Transportation. To accomplish our Mission, the person selected for this position will demonstrate actions and behaviors guided by the Iowa Department of Transportation's five CORE values:Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.
Location : Ames,IA
Shift Requirements : 7am-3:30pm in person, flexible schedules available
Join our Distribution Center Team as a Key Player in Inventory Accuracy and Operations Support!
We're looking for a detail-driven, proactive team member to provide direct support to our Public Service Supervisor (PSS) and Inventory Specialist as an Administrative Support Assistant 3 . In this role, you'll help keep our distribution center running smoothly by gathering and consolidating inventory data, reviewing specifications, and ensuring accuracy across all inventory processes. You'll investigate discrepancies, recommend improvements, and help guide staff through correction plans to maintain high operational standards.
Other duties will include, but are not limited to:
Track and verify inventory accuracy by calculating counts, labeling items, and generating receipts using designated software.
Perform quality control on all received and inventoried items, ensuring specifications and product conditions are met.
Work closely on a daily basis with the Purchasing staff, Customers, Vendors and the Warehouse Receiving and Distribution Teams.
Partner with customers to review specifications, support product evaluations, and address vendor-related concerns.
Communicate with internal and external customers by phone and email to resolve issues related to stock items
As a State of Iowa employee, you will be eligible for the following benefits:
Competitive pay and benefits package including health, dental, flexible spending, and life insurance
Insurance benefits start the first month following 30 days of employment and costs can be reviewed here. (https://das.iowa.gov/state-employees/human-resources/employee-benefits-programs/employee-benefits-overview)
Opportunities for professional growth and development.
Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
Optional 401A plan with employer contributions.
Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).
We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website (https://das.iowa.gov/human-resources/employee-and-retiree-benefits/employees) !
You have the freedom to flourish in Iowa - Apply now!
The Iowa Department of Transportation is an equal-opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: aa-eeo@iowadot.us
Reasonable accommodation such as interpreter, translator, written materials, modified equipment/devices, ADA access, etc. This does not include scheduling needs.
The State of Iowa participates in E-Verify,a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
For more information click on thislink to view the job description (https://das.iowa.gov/media/4906/download?inline=)
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have two years of full-time work experience in general office, clerical, data entry/processing, or related work?
Yes
No
04
Do you have a total of two years of education and/or full-time work experience in general office, clerical, data entry/processing, or related work? Thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
Yes
No
05
Are you a current permanent State of Iowa executive branch employee? IF YES - Do you have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1?
Yes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
I am not a current permanent State of Iowa executive branch employee
I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1
06
To effectively address the following questions, concentrate on a particular situation or task, providing as much specific detail as you can while steering clear of vague answers. Only the information you provide in this screening can be used towards scoring, which is used to determine the next phase of the process. Give us an example of a project or task you were responsible for. What was the project or task? How did you ensure everything was completed correctly and on time?
07
Tell us about a time that best demonstrates your ability to deal with a customer service issue.
Required Question
Employer
State of Iowa
Agency
645 Iowa Department of Transportation
Address
800 Lincoln Way
Ames, Iowa, 50010
Website
https://iowadot.gov/careers/
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