Working Title: Meetings and Communications Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Department of Employment and Economic Development
Job ID : 93068
Location : St. Paul
Telework Eligible : Yes, may be eligible for some telework
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for bids and all qualified job seekers simultaneously.
Date Posted : 04/07/2026
Closing Date : 04/13/2026
Hiring Agency/Seniority Unit : Department of Employment and Economic Development - AFSCME
Division/Unit : Governor's Workforce Development Board
Work Shift/Work Hours : Day Shift, 8:00AM - 4:30PM
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - American Federation of State, County, and Municipal Employees / AFSCME
Work Area : Workforce System Coordination Division - Governor's Workforce Development Board Support
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Meetings and Communications Specialist provides essential administrative, logistical, and communications support for the Governor's Workforce Development Board (GWDB), Interagency Workforce Alignment (IWA), and the Office of Public Service (OPS). This position coordinates meeting and event scheduling, supports in-person and virtual meeting operations, prepares and distributes accessible meeting materials, manages official rosters and communications, and ensures compliance with Minnesota's Open Meeting Law and accessibility standards. The incumbent works closely with internal DEED partners, external stakeholders, board and committee members, and the public to support smooth, professional, and timely execution of meetings and daily operations. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to support leadership and manage multiple priorities in a fast-paced environment.
This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Skill in database management sufficient to develop and maintain databases and calendars for staff.
Knowledge of communications sufficient to follow detailed instructions and explain complex processes to customers.
Knowledge of communications sufficient to share information and communicate with stakeholders and colleagues.
Skill in word processing sufficient to use software, such as Microsoft Word, to @type and format letters, memos, reports, and minutes of meetings, etc.
Skill in data entry sufficient to maintain accurate records and reports.
Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.
Preferred Qualifications
Experience coordinating meetings or events, including logistics, room setup, AV/virtual platform support, or material preparation.
Experience preparing documents that meet accessibility standards (e.g., WCAG or Minnesota Accessibility Standards).
Experience working in environments that require compliance with public meeting laws, such as Open Meeting Law posting and documentation.
Experience managing shared calendars, distributing official communications, or maintaining board/committee rosters in a government, nonprofit, or complex stakeholder environment.
Experience working with diverse internal and external partners, such as state agencies, elected officials, community organizations, employers, Tribal Nations, or public-facing stakeholders.
Experience troubleshooting technical issues related to virtual meetings, audiovisual equipment, or livestream support.
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
Criminal Background Check
Employment Records Check (current and former State employees only)
Employment Reference Check
Conflict of Interest Review
Driver's License and Records Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
