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Administrative Assistant 4

Northrop Grumman • Harvard, MA • 1h ago

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

An organization within Northrop Grumman's Intelligence Sensing division, AOA Xinetics (AOX) is a leading supplier of complex electro-optic and photonic systems and subsystems that control and manipulate light waves for a variety of applications. We are seeking an Administrative Assistant 4 to perform a diverse set of complex assignments and tasks that requires initiative and independent judgement. The position will be located in Devens, MA.

This role is 100% on-site.

Learn more about AOX at https://www.northropgrumman.com/who-we-are/aoa-xinetics

Primary Responsibilities include:

Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts

Make domestic and international business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff

Support reporting and presentation requirements. Collect, compile, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions

Handling details of a highly confidential and critical nature

Develop, format and distribute communications from leadership with support from a subject matter expert

Operating independently to meet requirements of leadership team

Proactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements

Attend staff meetings, publish agendas and follow-up on action items

Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering

Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate

Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items

Provide inventory oversight and ordering/purchasing support for office supplies

Support special projects as assigned

Provide back-up support for other administrative staff as needed

Basic Qualifications:

High School Diploma and 6 years of relevant experience in the administrative professional field or Associate's Degree and 4 years of relevant experience in the administrative professional field OR Bachelor's degree and 2 years of relevant experience in the administrative professional field

Strong interpersonal, communication and organizational skills

Proactive, with the ability to anticipate needs of your assigned clients and the business

Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

Strong ability to multi-task with competing priorities in a positive manner

High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)

Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors

Demonstrated ability to manage multiple administrative projects and initiatives

US Citizenship required

Preferred qualifications

Familiarity with Northrop Grumman (NG) policies and procedures

Familiarity with NG systems (Concur, iBuy, iTrip, and other NG tools)

Advanced proficiency in business and travel expense system (Concur or similar) with complex, frequently changing travel

Demonstrated strong document preparation skills

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

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