Caseload Manager

Pinal County Government • Florence, AZ • 9h ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7414448

JOB SUMMARY\ Track and process all court appointments that come into the office, consisting of all felonies, misdemeanors, and mental health cases.\

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.\

Receive all initial appearance paperwork and enter all new cases

into database.

File legal pleading with courts, process court papers according to

court procedures.

Create files and ensure they are directed to the appropriate

attorneys/staff for further handling.

Handle intake calls and walk-in clients that come into the office.

Schedule interviews, court hearings, meetings and attorney\'s

calendar items, notify clients as directed.

Explain general court processes and procedures to clients.

Act as point of contact for clients with pending cases who need to

check in periodically regarding court dates and charging decisions, to schedule appointments, court dates, and self-surrenders.

Explain basic processes to family members of clients.

Check on whether or not complaints and other documents have been

filed in a timely manner.

Contact the jail and court staff to ensure release orders are

completed timely.

Enter all charging decision information into database and ensure

timely database upkeep.

Receive all disclosure and complete conflict checks on all

witnesses/victims listed.

Make sure all assignments and reassignments made by supervisor are

done correctly with database in order for events to appear correctly on attorney calendars.

Provide work support to intake attorney, to include scheduling

appointments and contact visits at the jail and prepare pleadings and correspondence as necessary.

Assist the supervisor in court every Friday, which includes

preparing files, calendar.

Speak with out-of-custody client to prepare them to appear in front

of a judge with the supervisor.

Take notes during court and provide information to the attorney

and/or court.

Close all case files upon disposition of the case and ensure

accurate disposition information is entered.

Assign destruction dates (as defined by supervisor) to all closed

cases.

Act as Administrative User for database (JustWare).

Act as back-up for Office Manager.

Provide Notary Public services as needed.

To promote and adhere to the workplace values of accountability,

commitment, and teamwork to help enrich lives beyond expectation.

Maintain absolute confidentiality of work-related issues, customer

records, and restricted County information.

Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

High school diploma or GED equivalent.

Three (3) years of administrative, customer service and computer

experience.

Or an equivalent combination of relevant education and/or experience

may substitute for the minimum requirements.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of database system (Justware).

Ability to communicate effectively orally and in writing.

Ability to establish and maintain effectiveworking relationships

with employees, other agencies, and the public.

\ PHYSICAL DEMANDS:\ The work is sedentary and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, handle, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.\ \ WORK ENVIRONMENT:\ Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.\ \ The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.\ \

NOTICE TO APPLICANTS

\ We appreciate your inte

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