Escrow Administrative Assistant

Robert Half • Pasadena, CA • 4h ago

Description

We are looking for a skilled and detail-oriented Escrow Administrative Assistant to provide critical support in managing residential and commercial escrow transactions. This is a Contract position based in Pasadena, California, where you will play a key role in ensuring efficient and compliant closings. The ideal candidate will have extensive experience with escrow processes and be proficient in using Qualia software. For immediate consideration apply today!

Responsibilities:

Provide comprehensive administrative support to Escrow Officers to facilitate smooth transactions.

Prepare, review, and distribute escrow documents, including opening packages, amendments, and closing instructions.

Maintain and update escrow files using Qualia software, ensuring data accuracy and completeness.

Coordinate with various stakeholders such as lenders, buyers, sellers, agents, and title companies to gather required documentation.

Monitor key transaction timelines, conditions, and contingencies to ensure deadlines are met.

Order payoffs, demands, and other third-party documents necessary for escrow closings.

Assist in the closing, funding, and recording processes to finalize transactions.

Ensure all files comply with company policies and regulatory standards.

Respond promptly and professionally to inquiries from clients and other stakeholders.

Requirements

Quila Software Knowledge Required

Minimum of 5 years of experience in an escrow support role or as an Escrow Assistant.

Proficiency in using Qualia software is required and non-trainable.

In-depth knowledge of escrow procedures, documentation, and industry terminology.

Exceptional organizational skills and attention to detail.

Ability to manage multiple files and meet deadlines in a fast-paced work environment.

Strong written and verbal communication skills.

Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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