Administrative Assistant - Miami Beach, FL

Anywhere Real Estate • Miami Beach, FL • 6h ago

The Corcoran Group's Miami Beach office is seeking a professional, service-driven Administrative Assistant to support our administrative staff, Senior Managing Director, and a high-performing team of real estate agents. This role is essential to the smooth day-to-day operations of our Miami Beach location and requires an individual who is proactive, organized, and committed to providing exceptional customer service.

This is a full-time, in-office position, Monday through Friday, 9:00 AM to 6:00 PM.

Key Responsibilities:

Front Office & Communication Support

Answer, screen, and route incoming calls; take accurate messages and provide information when needed.

Receive, sort, and distribute mail, email, and voicemail efficiently.

Manage all outgoing USPS, UPS, and courier services.

Transaction & Agent Support

Assist the Senior Managing Director in processing transaction paperwork for sales and rentals, ensuring all required documentation is tracked, filed, and scanned.

Support agents with Corcoran's proprietary systems, including listing databases, marketing collateral creation, search functions, and deal documentation submission.

Prepare and @type board packages, mailing labels, and other agent-related documentation.

Operational & Office Management

Process office-related invoices, submit for proper approvals, and route to Finance for payment.

Maintain operational knowledge of office equipment (pc's, printers, copiers, etc.), including basic troubleshooting and toner replacement.

Order, restock, and maintain inventory of office supplies, beverages, and kitchen items.

Coordinate repair needs with the Facilities team.

Provide general administrative support including filing, copying, scanning, mailing, and data entry.

Reporting & Meeting Support

Update new exclusive listing activity and generate weekly and monthly reports.

Attend trainings and sales meetings and prepare accurate meeting minutes for distribution.

Support special projects as assigned.

Job Requirements:

Bachelor's degree preferred; candidates without a degree may be considered based on relevant experience.Real estate brokerage experience preferred.

1+ years of administrative or customer service-focused experience in a fast-paced environment.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Outstanding verbal and written communication skills.

Highly organized, detail-oriented, and diligent.

Professional demeanor with the ability to defuse difficult situations calmly.

Ability to interact professionally with internal team members, leadership, agents, and clients.

Flexibility to prioritize shifting needs and manage multiple tasks simultaneously.

Ability to bend, stoop, walk, climb, and lift/carry items up to 20 lbs.

Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran® is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/) ? (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate?Better Homes and Gardens® Real Estate (https://www.bhgre.com/) ,?Century 21® (https://www.century21.com/) ,?Coldwell Banker® (https://www.coldwellbanker.com/) ,?Coldwell Banker Commercial® (https://www.cbcworldwide.com/) ,?Corcoran® (https://www.corcoran.com/) ,?ERA® (https://www.era.com/) , and?Sotheby's International Realty® (https://www.sothebysrealty.com/eng) , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone's next move - your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) .

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

Great Place to Work

Forbes World's Best Employers

Newsweek World's Most Trustworthy Companies

Ethisphere World's Most Ethical Companies

EEO Statement: EOE including disability/veteran

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