The Senior Administrative Assistant supports the Environmental Services Department at MD Anderson Cancer Center by providing advanced administrative, financial, and operational support that enables safe, efficient hospital operations. The Environmental Services Department plays a critical role in patient care through thorough cleaning, sanitization, and disinfection across patient rooms, operating suites, waiting areas, and all hospital spaces, directly supporting healing and clinical outcomes. The Senior Administrative Assistant works closely with Directors and Managers across EHSSEM groups to coordinate projects, schedules, records, and budget-related activities that support institutional readiness and continuity.
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant contributes to operational excellence by supporting teams closely aligned with Emergency Management, Business Continuity, and regulatory requirements, ensuring leaders and staff have the administrative and financial coordination necessary to operate effectively. The Senior Administrative Assistant role offers visibility into complex institutional operations while providing meaningful support to mission-critical services.
The ideal candidate for the Senior Administrative Assistant role is professional, articulate, organized, and eager to learn, with strong administrative judgment, excellent communication skills, and the ability to manage multiple priorities under pressure. Preferred qualifications include a strong educational background in business, progressive administrative experience, accounting or finance exposure, and advanced proficiency with Microsoft Office tools, particularly Excel, along with the ability to support senior leaders and collaborate with stakeholders.
Salary range for this position is Minimum $45,500.00 - Midpoint $57,000.00 - Maximum $68,500.00
Why Us?
This role provides the opportunity to support critical operational functions within a premier cancer hospital while gaining exposure to Emergency Management, Business Continuity, and Joint Commission-related activities. The Senior Administrative Assistant plays a key role in supporting patient safety, institutional readiness, and operational continuity, while offering professional growth and work-life balance within a collaborative environment.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
KEY RESPONSIBILITIES
Administrative & Project Coordination
Develop and determine priorities and monitor the status of special projects
Coordinate department-wide meetings and events, including scheduling attendees, locations, agendas, materials, catering, and meeting minutes
Maintain accurate calendars with attention to conflicts, cancellations, and appropriate time allowances between meetings
Communication & Documentation
Compose and proofread formal and informal correspondence using proper grammar and spelling
Prepare mail merges, reports, graphs, organizational charts, flyers, invitations, and PowerPoint presentations
Maintain confidential departmental records, filing systems, and records management processes
Financial & Budget Support
Monitor and balance budget activities using monthly account updates and ResourceOne
Enter, track, and follow up on purchase requisitions and purchase orders to ensure timely issuance, payment, and closure
Maintain documentation for invoices, receiving records, check requests, petty cash, and warehouse materials
Assist with budget preparation, advise leadership on budgetary needs, and reconcile ProCard and department funds monthly in accordance with institutional policies
Systems, Assets & Operational Support
Serve as content manager for departmental portal pages and document libraries, ensuring content remains current
Coordinate asset transfers, computer lease refresh activities, and annual asset inventory reporting
Track departmental asset inventory and submit required documentation to the asset coordinator
Coordinate education and travel requests, approvals, planning, and reimbursements
Serve as backup support for EH&S administrative areas, including phones, mail, meetings, office equipment, and supplies
EDUCATION
Required: Bachelor's degree in Business Administration or similar
Preferred: Master's degree in Business Administration
WORK EXPERIENCE
Required: Five years of administrative or secretarial experience or one year of experience with a Master's degree
Preferred: Advanced skills in Microsoft Office with emphasis on Excel, experience using Power BI, and knowledge of AI tools such as Copilot or similar platforms. Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 179902
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 45,500
Midpoint Salary: US Dollar (USD) 57,000
Maximum Salary : US Dollar (USD) 68,500
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Onsite
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Onsite
