Accounts Payable Specialist

Robert Half • Westchester, IL • 4h ago

Description

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Westchester, Illinois. In this long-term contract position, you will be responsible for managing vendor records, processing invoices, and ensuring compliance with tax and financial regulations. This role offers the opportunity to support critical accounting operations while contributing to the overall efficiency and accuracy of our accounts payable processes.

Responsibilities:

Collect, review, and update W-9 forms from vendors and contractors to ensure compliance with company policies.

Maintain accurate and up-to-date vendor records, including tax identification numbers and legal names, in the accounting system.

Communicate with vendors to request missing or updated documentation and resolve any discrepancies.

Verify and reconcile payment records to identify reportable transactions for 1099 filings.

Assist in the preparation and generation of 1099 statements, ensuring accuracy and adherence to tax guidelines.

Conduct periodic audits of vendor records to ensure compliance and data integrity.

Inactivate outdated or duplicate vendor accounts to maintain an organized database.

Collaborate with internal teams to ensure proper approvals and documentation are obtained for vendor transactions.

Address vendor inquiries related to payments, account information, and documentation in a timely manner.

Support the annual filing process for 1099 forms and respond to vendor questions regarding their tax statements.

The salary range for this position is $24 to $25/hour, plus bonus. Benefits are available including medical, vision, and dental, and life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. Learn more at roberthalfbenefits.com/resources. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Requirements - Proficiency in Microsoft Excel, with experience managing large datasets.

Familiarity with accounts payable processes, including coding invoices, ACH payments, and check runs.

Experience working with large accounting systems and the ability to learn new software quickly.

Strong problem-solving skills and the ability to think creatively when addressing complex issues.

Demonstrated ability to manage multiple vendor relationships effectively.

Knowledge of maintaining vendor files and ensuring compliance with financial regulations.

At least 5 years of relevant experience in accounts payable or a related field.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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