Administrative & Inventory Coordinator (Cotino, A Storyliving by Disney)

The Walt Disney Company • Rancho Mirage, CA • 22h ago

The Administrative & Inventory Coordinator supports multiple operational areas within Cotino®, A Storyliving by Disney community, including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales. In this role, you will implement tasks that contribute to lean inventory management, ensuring efficient, accurate, and proactive inventory and PO management for a wide range of business functions while maintaining strong communication, attention to detail, and operational excellence.

You will manage purchase orders (POs) and inventory; receive and validate deliveries; conduct audits of financial and inventory systems; resolve shortages; coordinate with site leadership, vendors, and cross-functional teams; and execute spoilage tracking.

You will report to Anthony Henry, General Manager, and this role will be on-site at Cotino®, A Storyliving by Disney community in Rancho Mirage, California.

This is a Full-Time role.

Responsibilities/You Will:

Manage and reconcile invoices across multiple lines of business-including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales-ensuring accuracy and timely processing

Monitor open purchase orders (POs) and proactively resolve issues on any POs greater than 3 days old to keep operations running smoothly

Track, research, and follow up on vendor and supplier credits

Partner with leadership and Sourcing to support vendor selection and onboarding

Support Food & Beverage Inventory Controls

Support Food & Beverage inventory controls using a computer-based inventory management system

Place and manage inventory orders based on historical usage, upcoming events, and operational needs

Receive and verify deliveries, addressing shortages, damages, or discrepancies as needed

Conduct audits to ensure inventory and financial transactions are accurately recorded

Communicate inventory status, shortages, and potential impacts to Culinary partners and leadership

Collaborate with chefs, vendors, and cross-functional teams to prioritize and fulfill requests

Resolve day-to-day inventory shortages and coordinate with other teams to secure needed products

Complete inventory transfers, including spoilage and inter-location movements

Follow food safety guidelines and ensure products meet quality and compliance standards

Maintain organized storage areas and ensure proper product placement

Follow inventory management best practices and standards shared by leadership

Perform month-end inventory counts and reporting

Basic Qualifications/You Have:

A valid California Driver's License

Minimum 6+ months experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles

Familiarity with inventory management systems or similar tools used to track products, orders, or supplies

Strong organizational skills and confidence juggling multiple requests and priorities

A sharp eye for detail and a thoughtful, problem-solving mindset

Experience creating or maintaining trackers, reports, or basic documentation

Ease learning new systems and working in a Windows-based computer environment

A proactive, self-motivated approach-you look for ways to improve processes and take ownership of your work

Curiosity and a willingness to ask questions and continue learning

Clear, professional communication skills and the ability to collaborate with Cast Members of all levels

Ability to lift up to 50 lbs. and comfortably work in storage areas or coolers as needed for inventory control

Availability to support the operation on occasional weekends

Preferred Qualifications:

1+ years of experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles

Experience supporting accounts payable and/or accounts receivable processes

General knowledge of food & beverage operations

Experience using Smartsheet or similar tracking and workflow tools

Familiarity with systems such as SAP, Coupa, Workday, or Crunchtime

Knowledge of Disney procurement practices

Education:

High School Diploma or equivalent experience required

Additional Information:

Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits .

The pay rate for this role in Rancho Mirage, CA is $29.00 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.

Job ID: 10146307

Location: Rancho Mirage,California

Job Posting Company: Disney Experiences

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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