Job Title
Administrative Coordinator II - Office of the Registrar (Curricular Services)
Agency
Texas A&M University
Department
Office Of Registrar
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
What We Want
The Office of the Registrar is seeking qualified applicants for Administrative Coordinator II positions to provide administrative support for the university's curricular approval process and academic course and program inventory. The Administrative Coordinator II employees play a key role in supporting curricular review and approval activities by ensuring the accuracy, consistency, and timely processing of course and program proposals. These positions require a high level of attention to detail, the ability to manage multiple priorities, and effective collaboration with university administrators, faculty, and staff. The role requires the exercise of discretion, independent judgment, and strong analytical skills to maintain the accuracy and integrity of curricular data across multiple systems.
What You Need to Know
Salary Range: $50,000
Cover Letter & Resume: A cover letter and resume are strongly recommended.
Other Requirements and Factors:
Must be able to work occasional weekends and evenings, including participation in university commencement ceremonies.
Some Responsibilities Include
Course Proposal Review: Assists with the review of course proposals submitted through the Curricular Approval Request System , CARS, to ensure consistency, accuracy, and adherence to University standards.
Course Inventory: Manages the transfer of approved course data from the content management system to the student information system using CourseLeaf bridge software.
Course Tracking: Coordinates the maintenance of courses approv als
Program Proposal Review : Reviews program proposals submitted through CARS to ensure adherence to university policies and procedures
Program inventory: Assists with degree evaluation maintenance for bachelor's, c ertificate, minor and professional practice programs.
Program Tracking: Coordinates the maintenance of program approvals
Catalog: Supports the production and publication of Universit y catalogs, ensuring information is accurate , consistent, and policy compliant.
Curricular Approval Request System: Serves as a contact and resource for academic departments with inquiries regarding the curricular approval process for course and program submissions.
Stakeholder Engagement: Maintains and administers the Curricular Services SharePoint site, ensuring information is current, accurate , and well-organized.
Curriculum Management System Administration: Manages user access and workflow roles within the CourseLeaf CIM and CAT modules to ensure appropriate permissions and system security.
Curriculum Management System Reporting: Creates, runs and maintains reports using CourseLeaf reporting tools to support academic and administrative initiatives.
General Office Administration : Provides administrative support by managing phone and email inquiries, assisting with training, and contributing to the continuous improvement of office operations. Performs additional responsibilities as assigned to support the goals and operations of the Office of the Registrar.
Qualifications
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration.
Preferred Qualifications
One year of professional experience in higher education.
Professional experience in the Registrar's Office.
Experience in Microsoft 365 and Adobe Acrobat Professional.
Familiarity with Texas A&M academic procedures, policies, and rules.
Ability to comply with Texas A&M, System, State and Federal laws, regulations, rules and policies.
Knowledge and understanding of FERPA.
Experience with student information systems (Banner) and content management systems (CourseLeaf, Confluence).
Experience using online forms or surveys (any platform).
Experience accessing and reviewing information in databases using basic search or query methods.
Thorough knowledge of content management systems (CourseLeaf, Confluence).
Training presentation and delivery skills.
Customer service skills.
Ability to work in a high stress environment.
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, database and presentation applications.
Knowledge of content management systems, student information systems and standard software applications.
Knowledge of standard office procedures and protocols.
Research and information gathering skills.
Interpersonal and communication skills.
Planning, organizational and time management skills.
Attention to detail with a focus on accuracy.
Ability to multitask and work cooperatively with others.
Ability to work independently and in a collaborative team environment.
Ability to understand, follow and give verbal and written instructions.
Ability to meet deadlines.
Ability to comfortably interact with various staff at all organizational levels.
Ability to understand the relationships between systems to help maintain accurate, aligned information.
Ability to remain in a stationary position for extended periods while performing computer-based tasks.
Ability to move throughout office spaces to coordinate meetings, manage supplies, and support events.
Ability to lift and carry materials or equipment up to 50 pounds for event setup.
Ability to stand for prolonged periods during large-scale events such as commencement ceremonies.
Ability to travel between campus locations as needed for meetings and event coordination.
Who We Are
The Office of the Registrar has the primary responsibility of maintaining academic records of all current and former students. The Office of the Registrar has two priority goals: to maintain a high quality of service to all who come into contact with the office, and maintain and protect the academic integrity of the student record in accordance with University, state and federal guidelines.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.? Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.? Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.?
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month
Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
