Job title: Senior Administrative Assistant
Location: Morristown, NJ
About the Job
Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you'll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs.
This role supports the Head of Market Access Shared Services and the broader Market Access Shared Services organization, providing day-to-day operational and administrative coordination across a dynamic, cross-functional team. The position also supports the Head of Trade and both home office and field-based Trade teams.
This coordinator serves as a connective hub across the organization - managing meeting logistics, maintaining agendas, and ensuring workstreams stay on track and within agreed-upon parameters. A core responsibility includes entering, maintaining, and managing contracts across the Shared Services and Trade functions, supporting the full contract lifecycle from initiation through execution and ongoing administration.
The role requires strong relationship-building skills and the ability to interface effectively with Shared Services and Trade leadership and their departments, as well as key internal partners including Legal, Finance, and People & Culture, among others. Success in this role depends on the ability to navigate a matrixed environment, prioritize competing demands, and serve as a reliable point of coordination for senior leaders and their teams.
About Sanofi
We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep understanding of the immune system - and innovative pipeline - enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people's lives.
Main Responsibilities:
Deliver comprehensive administrative support across the organization by leveraging digital platforms and AI-enabled tools to manage calendars, coordinate travel, process expense reports, prepare contracts, maintain records, and oversee project tracking in alignment with established workflows and compliance standards.
Oversee budgeting, financial monitoring, and reconciliation activities across Shared Services, Trade & Channel, and General Medicines, including management of project P&L, expense tracking, contracts, and sponsorship and membership obligations.
Coordinate and support team project activities end-to-end, including logistics planning, stakeholder communications, and participant registration for internal and external events such as off-sites, Town Halls, customer engagements, and Plan of Action meetings.
Proactively identify and recommend opportunities for process improvement and operational efficiencies to enhance team effectiveness and ways of working.
Develop and maintain proficiency across Sanofi's internal platforms and systems, serving as a resource to help team members navigate tools and processes effectively.
Manage and maintain document repositories, including shared drives and Teams sites, ensuring organizational charts, rosters, and key records remain accurate and current.
Support the seamless integration of new team members by facilitating onboarding activities and ensuring access to relevant resources and information.
Maintain thorough project documentation and records to support audit readiness and ongoing compliance with Sanofi policies and standard operating procedures.
About You
Education:
A Highschool Diploma required; bachelor's degree is preferred.
Work Experience:
A minimum of three to five years of relevant administrative, coordination, or operational experience is preferred, ideally within a corporate or life sciences environment.
Skills & Competencies:
Candidates should demonstrate strong organizational and time management capabilities, with a proven ability to manage competing priorities and thrive in a fast-paced, matrixed environment.
Effective project management skills are essential, including the ability to track deliverables, manage timelines, and support multiple workstreams simultaneously.
Proficiency in Microsoft Office applications is required. Candidates should also demonstrate practical experience with AI-enabled tools and digital platforms, reflecting an ability to leverage emerging technologies to drive efficiency and improve ways of working.
Why Choose Us?
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.
Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
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Pursue progress , discover extraordinary
Better is out there. Better medications, better outcomes, better science. But progress doesn't happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let's be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) !
US and Puerto Rico Residents Only
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
North America Applicants Only
The salary range for this position is:
$36.81 - $49.08
All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs. Additional benefits information can be found through the LINK (https://benefits.sanofiusallwell.com/fleet/public/index/ba511bf8-5c32-4828-9861-ab985fffab90/?cid=sanofi) .
Global Terms & Conditions and Data Privacy Statement (https://www.sanofi.com/en/careers/global-terms-and-conditions/)
Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.
With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo)
As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live.
All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)
