Administrative Assistant

Spanish Peaks Mountain Club • Newport Beach, CA • 2h ago

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here (https://www.myworkday.com/montage/d/task/2998$46522.htmld) to apply internally.

Administrative Assistant

SUMMARY ?

The Administrative Assistant is an essential member of the team. This role aids the Director of Marketing & Communications, Director of Rooms, and Director of Sales & Marketing by completing tasks in a tim ely and accur ate mann er. We are seeking a qualified individual to provide support to the leadership team with their skills and profes sionalism. Manage multiple priorities in a fast-paced hospitality environment. This role will include a wide variety of administrative functions across all disciplines and report t o the Director of Marketing & Communications .

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages

Coordinating meetings and recording minutes

Scheduling travel arrangements when needed

Preparing departmental communication pieces

Ordering office supplies and ensuring that the department s are adequately stocked

Entering data for select invoices and products

Assisting in scheduling interviews and training for new hires

Unifying and maintaining all internal documents

Responding to visitor s and guest requests, questions, and concerns

Facilitating resolution when possible or referring individuals to the appropriate manager

Responding to social reviews as outlined by Montage International Guidelines. Including but not limited to Medallia, TripAdvisor, Bookin g.com, Expedia, etc.

Responding to or assig n responses to Medallia reviews.

Prepar e, track, and redeem Gift Certificates - as approved to DOSM and GM.

Monitoring PNB Information email inbox with responses in 24 hours

Communication with Ownership and Montage International for VIP reservation s

Prepar e the Internal Associate daily newsletter - weekly

Assist in creating room and dining reservations as requested by the Executive Committee Members

Assisting Sales with rooms assignments, group reservations and resumes

Comm unicate effectively with various departments to ensure alignment and efficiency.

Prepare and distribute weekly Managers Meeting deck.

Assist Director of Sales & Marketing and Director of Marketing & Communications with weekly/monthly PowerPoint presentations.

Other duties and tasks as assigned and needed.

QUALIFICATIONS

High School Diploma or equivalent is required , Bachelor's Degree preferred

Two (2) plus years' experience in an administrative role within an upscale hotel

Strong customer service skills

Proficiency with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred

Excellent verbal and written communication skills required

Knowledge of resort operations preferred

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

The pay scale* for the Administrative Assistant role is $24.

*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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