Senior Executive Assistant

Pixalate, Inc. • New York, NY • 2h ago

Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to 5 years

Position Summary

The Senior Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This is a dual role spanning both executive and personal assistance, requiring someone who can seamlessly transition between supporting high-stakes business operations and managing the personal logistics that keep the CEO's life running smoothly. The ideal candidate brings high energy, a polished and professional presence, and the adaptability to thrive in a fast-paced, globally oriented environment. They are coachable, curious, and eager to grow - someone who takes direction well, adjusts quickly to shifting priorities, and represents the CEO with poise and professionalism at all times.

Core Responsibilities Administrative and Strategic Support

Serve as primary gatekeeper to the CEO, managing priorities, decision flow, and both professional and personal scheduling to ensure time is always well-protected.

Anticipate operational challenges and execute complex projects proactively, with zero tolerance for dropped details.

Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.

Source, vet, and manage vendors and service providers across home, vehicle, and other personal needs; coordinate personal errands and time-sensitive tasks with discretion.

Handle personal and professional correspondence and follow-ups as directed, always maintaining the highest level of confidentiality.

Travel & Logistics

Design and execute complex global travel itineraries for business and personal trips, optimizing for cost, efficiency, and CEO productivity.

Secure best-available rates through relationship building and strategic negotiation; build contingency plans for disruptions and last-minute changes.

Coordinate international logistics including visas, customs, and cultural considerations.

Must hold a valid passport or be prepared to obtain one immediately upon hire; frequent international travel support is a core function of this role.

Communication & Coordination

Draft, edit, and manage high-stakes communications including client correspondence and internal announcements.

Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.

Synthesize complex information into clear, concise briefings and represent the CEO's office with a consistently polished and professional demeanor across all interactions.

Qualifications

Education: Bachelor's degree preferred; Associate's degree or equivalent practical experience accepted.

Experience: Minimum of 3 to 5 years supporting senior-level executives, with prior work-related travel experience strongly preferred. Experience in a fast-paced, global, or entrepreneurial environment is a plus.

Requirements

Organizational Skills: Strong time management and the ability to handle multiple competing priorities without sacrificing quality.

Communication: Exceptional written and verbal communication skills across diverse stakeholder groups.

Discretion: Demonstrated ability to handle sensitive and confidential information with the utmost care.

Problem-Solving: Proactive, solutions-oriented mindset with sound judgment under pressure.

Global Mindset: Comfortable navigating international business @contexts, diverse cultures, and cross-border logistics.

Professionalism: Consistently polished in presentation, communication, and conduct - this role is a direct reflection of executive leadership.

Coachability: Receptive to feedback, eager to learn, and continuously improving; thrives under strong leadership and clear direction.

High Energy & Drive: Brings enthusiasm and urgency to every task; self-motivated and proactive.

Adaptability & Flexibility: Able to pivot quickly in a dynamic, high-stakes environment; comfortable with ambiguity and change.

Curiosity: An intellectually curious, growth-oriented attitude - always looking to understand the bigger picture.

Google Suite Proficiency: Adept in Docs, Sheets, Calendar, and related tools.

What We Offer

Opportunity to work closely with executive leadership at one of the world's most dynamic digital advertising companies

Collaborative, data-driven culture that values bold ideas and fearless execution

Competitive compensation package including equity participation

Professional development opportunities and exposure to cutting-edge technology

Work with a globally distributed team of passionate professionals

About Us

We're the leader in fraud detection and privacy compliance for digital advertising, protecting billions in ad spend for Fortune 500 brands and major ad platforms. As fraudsters increasingly use AI to create sophisticated attacks, we're building the next generation of AI-powered detection systems to stay ahead.

Our platform has been used to unearth multiple high-profile criminal and illegal surveillance cases, and our work has been recognized by UNICEF, covered by the Washington Post, ProPublica, Gizmodo, NBC News, and more.

Our team of lawyers, data scientists, engineers, economists, and researchers spans globally with presence in California, New York, Washington DC, London, and Singapore.

Our Culture

We believe in small teams that produce high output. Slack is a way of life and short emails are encouraged. We value a fearless attitude and bold ideas. Chess players do well here. Titles don't mean much - you attain respect by producing results. Everyone's a data addict and analytical thinker who thrives on collaboration.

Our Benefits

Excellent benefits package including medical, dental, and vision insurance

Premiums 100% covered for employees, 50% covered for dependents

Unlimited PTO

401k

Monthly internet reimbursement

Casual work environment

Opportunity for advancement

Fun annual team events

Being part of a high-performing team that wants to win and have fun doing it

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