Job Title: Accounts Payable Specialist
Location: Boston, MA
Schedule: Monday-Friday | 40 hours/week
Assignment Type: Open-ended contract (expected 6-12+ months)
Pay Rate: $30-$35 per hour (based on experience)
Position Summary
We are seeking an Accounts Payable Specialist to join our team on an open-ended contract basis to support a high-volume Accounts Payable backlog within a large healthcare system. This role is ideal for a detail-oriented AP professional who enjoys problem-solving, collaborating with internal stakeholders, and ensuring invoices are processed accurately and efficiently.
The AP Specialist will serve as a subject matter resource for accounts payable policies and procedures, supporting invoice processing, vendor communications, discrepancy resolution, and documentation updates. This role requires strong communication skills, organization, and the ability to work independently while contributing to a collaborative team environment.
Key ResponsibilitiesInvoice Processing & Workflow Management
Distribute invoices, statements, and related communications to appropriate approvers using a clear and documented approval workflow.
Research invoices in the financial system and coordinate with vendors or internal departments when approval details are unclear.
Re-route invoices when approvers indicate updates are needed to cost centers or charging departments.
Assist with resolving rejected invoices by working with end users and vendors to address discrepancies, corrections, or voids.
Enter invoice credits from vendor statements or credit memos accurately and timely.
Vendor & Purchasing Coordination
Work closely with buyers and Supply Chain teams to resolve invoice mismatches and discrepancies.
Create vendor uploads for invoices with multiple line items; research appropriate department charge codes when missing.
Maintain the vendor database, ensuring accurate setup, banking details, documentation, and adherence to naming conventions.
Collaborate with Supply Chain to appropriately classify and onboard new vendors.
Payments & Compliance
Prepare checks for mailing, including uploading, printing, and assembling patient refund checks when required.
Collect and update vendor data to support annual 1099 reporting and compliance requirements.
Provide vendors and internal teams with tax-exempt certificates, W-9s, and related documentation as needed.
Support, Documentation & Process Improvement
Serve as a knowledgeable resource for AP policies and procedures; respond professionally to inquiries from staff across the health system.
Create and update departmental procedures and documentation to support consistency and training.
Share workload responsibilities to ensure coverage during team member absences.
Identify opportunities for process improvements to prevent future invoice mismatches or delays.
Assist with special projects and general departmental support, including ordering supplies and recording meeting minutes.
Required Qualifications
Basic knowledge of Accounts Payable processes and invoice workflows.
Strong attention to detail and organizational skills in a high-volume environment.
Ability to communicate clearly and professionally with internal staff and external vendors.
Proficiency navigating financial or accounting systems (ERP experience a plus).
Ability to work independently while contributing positively to a team.
Preferred Qualifications
Prior experience in Accounts Payable, preferably within a healthcare or large corporate environment.
Familiarity with vendor maintenance, invoice approvals, and discrepancy resolution.
Experience supporting backlog reduction or high-volume AP operations.
Proficiency in Microsoft Office, particularly Excel.
Work Environment
This role supports a fast-paced healthcare finance department in Boston, MA and is focused on collaboration, accuracy, and continuous improvement. The position offers exposure to complex AP operations within a large organization and is well-suited for entry-level to early-career AP professionals looking to grow their experience.
Job Type & Location
This is a Contract position based out of Boston, MA.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boston,MA.
Application Deadline
This position is anticipated to close on Apr 7, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
