Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.
Responsibilities
The Mayo Clinic Special Purpose Processor Development Group (SPPDG) is seeking an Administrative Assistant. Primary duties include the ability to apply expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills, with a commitment to quality and excellence in service, confidentiality, and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
This position is in support of the Special Purpose Processor Development Group (SPPDG), a research group focused on design, analysis, and testing of high-performance electronics located on the Rochester, MN campus.
Qualifications
Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.
Note: This position requires obtaining and maintaining a Secret clearance and adhering to security requirements described in the NISPOM. Therefore, must be a U.S. Citizen. Visa sponsorship is not available for this position.
Qualifications Preferred :
Ability to thrive independently with minimal supervision, manage multiple tasks simultaneously, demonstrate the ability to think critically, and provide exemplary customer service
Ability to prioritize and manage workload in a highly dynamic, fast paced environment. The successful candidate will be comfortable with ambiguity and will be able to make preliminary decisions with limited and/or incomplete information
Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
Demonstrate ability to solve problems by planning in advance to avoid potential crises and conflict
Demonstrate effective and appropriate decision-making, judgment, attention to detail, and follow-through
Demonstrate proficient application of English grammar, punctuation, and sentence structure
Ability to handle sensitive information appropriately
Experience with Microsoft Office tools such as Outlook, Word, and Excel
Experience with Mayo Clinic enterprise-wide systems for travel coordination (Get There), timekeeping (UKG), and expense management (Oracle)
Knowledge of Mayo Research practices, policies, and tools used for resume/CV management (Biosketch and REAIMS)
Ability to acquire Notary Certification
Exemption Status
Nonexempt
Compensation Detail
$21.55 - $30.22/hour; Education, experience and tenure will be considered along with internal equity when job offers are extended.
Benefits Eligible
Yes
Schedule
Part Time
Hours/Pay Period
60
Schedule Details
Business Hours 8:30am-3:30pm daily: Every other Friday off.
Proximity to the Rochester, MN campus is required.
Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Janell Mader
Equal opportunity
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
