Administrative Coordinator

Robert Half • Louisville, KY • 3h ago

Description

We are looking for a detail-oriented Administrative Coordinator for a contract to hire opportunity in Louisville, Kentucky. The Administrative Coordinator will handle a variety of administrative tasks to ensure smooth daily operations and support for management staff. This position offers an excellent opportunity to contribute to a dynamic work environment while enhancing your organizational and coordination skills. The business hours for the Administrative Coordinator are Monday - Friday, 8am-5pm onsite.

Responsibilities of the Administrative Coordinator:

Coordinate and schedule meetings, maintain calendars, and prepare documents such as letters, memos, and reports.

Attend staff and committee meetings, record minutes, and manage the filing of Board and Committee materials.

Assist in meeting preparation by distributing agendas, sending reminders, tracking RSVPs, and arranging refreshments as needed.

Manage meeting room schedules and technology, ensuring virtual and in-person meetings run smoothly.

Oversee employee recognition initiatives, including celebrating birthdays, anniversaries, and other achievements.

Handle mail-related tasks, including distributing incoming mail, managing postage, and making post office runs when necessary.

Support the onboarding process for new employees by arranging business cards, name badges, parking passes, and preparing welcome materials.

Act as a liaison with external vendors and partners, assisting in contract approvals and document routing.

Organize and maintain office inventories, including supplies and other essential items, and place orders as needed.

Assist with planning and executing internal events such as retreats, trainings, and staff outings by coordinating logistics and vendor communications.

Requirements

Proven experience in administrative roles, with a focus on scheduling, document preparation, and clerical tasks.

Strong organizational skills and the ability to manage multiple priorities effectively.

Proficiency in handling receptionist duties such as answering calls and greeting visitors.

Familiarity with scanning and maintaining documents in both digital and physical formats.

Excellent communication skills, both written and verbal, to interact with staff, vendors, and partners.

Ability to work independently and identify opportunities for process improvements.

Experience in event planning/coordination and Human Resources related tasks are a plus.

Proficiency in using office technology and software, including calendars and virtual meeting tools.

Microsoft Office knowledge/experience is required.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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