Overview
The Administrative Assistant and Community Outreach Manager, in Touro College of Dental Medicine's Albuquerque, New Mexico clinical site provides high-level administrative support to the Executive Assistant Dean. This position requires discretion with sensitive and highly confidential matters. The incumbent must communicate effectively (both written and verbal) with students, faculty, staff and external organizations in order to maintain the smooth operation of the department. The Administrative Assistant and Community Outreach Manager will be responsible for managing event coordination, building referrals and awareness by organizing outreach activities in the local schools and the community at large. This role reports to the Executive Assistant Dean, with a dotted line to the Chief Communications Officer in New York.
Responsibilities
Administrative Support
Provide administrative support to the Executive Assistant Dean and other department staff as needed.
Prepare and organize materials for meetings, presentations, and events.
Draft, proofread, and edit correspondence, reports, and other documents.
Maintain office supplies and equipment, ensuring the department is well-equipped.
Communication & Coordination
Serve as the primary point of contact between the Assistant Executive Dean, students, staff, and other departments.
Assist in managing departmental communications, including emails, phone calls, and inquiries.
Assist with the planning and promotion of student events, workshops, and programs.
Event & Program Support
Manage the organization and execution of outreach programs and events including but not limited to: Give Kids a Smile (GKAS), community sponsorships, Veteran's Day events and other external activities in the greater Albuquerque community.
Manage event logistics, including student participation (in consultation with student affairs),venue reservations, catering, and coordination with vendors.
Maintain event budgets and track expenses.
Data & Record Management
Maintain accurate records of student participation in events and outreach.
Help compile reports and data for assessment and evaluation purposes.
Support
Provide general assistance to students regarding external affairs programs and services.
Help with student concerns, directing them to the appropriate resources or staff members when necessary.
Other Duties as Assigned
Assist with special projects and initiatives within the Executive Dean's office.
Perform other duties as required to support the Executive Assistant Dean and the Chief Communications Officer.
Qualifications
Education/Experience
High school diploma/ GED equivalent required.
Experience in an office setting required; administrative experience in higher education a plus.
Events experience and community outreach skills required.
Knowledge/Skills/Abilities
Proactive communication skills, both written and verbal, utilizing tact and diplomacy.
Exceptional customer service skills and professionalism in communications and demeanor.
Effective organizational and event planning skills, including attention to detail and follow-through.
Ability to work in a fast-paced environment with a proactive work style and positive attitude.
Professional communications and interpersonal skills and eagerness to interact with students and the community at large.
Ability to work occasional overtime including some weekend college events.
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook.
Knowledge of Canvas, Banner, or Tableau a plus.
Travel
As needed
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-NM-Albuquerque
ID 2026-13036
College TUNY - College of Dental Medicine
Position Type Full-Time
Schedule Shift Mon.- Thur. 8AM-5PM- Friday 8AM-12:30PM
Hours Per Week 36.5
Travel As needed
Category Administration
FLSA Status Non-Exempt
Location : Country US
