Accounting Administrator (Entry-Level)

Fire Fighter Sales & Service Co. • Warrendale, PA • 7h ago

Job Summary: The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.

Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Accounts Receivable (AR):

Assist with preparing and sending customer invoices

Post customer payments in the accounting system

Help monitor aging reports and follow up on past-due balances

Respond to basic customer billing inquiries

Maintain organized customer files and documentation

Support account reconciliations and month-end AR tasks

Accounts Payable (AP):

Enter vendor invoices accurately into the accounting system

Match invoices to purchase orders and receiving documents

Assist with processing check runs and electronic payments

Maintain vendor records and filing systems

Communicate with vendors regarding payment status as needed

Help reconcile vendor statements

General Administrative & Accounting Support:

Maintain accurate digital and paper financial records

Assist with data entry and basic account reconciliations

Provide support during month-end and year-end close

Perform other administrative duties as assigned

Job Requirements:

High school diploma or equivalent required; associate's degree in accounting, Business, or related field preferred

0-2 years of accounting or administrative experience

Basic understanding of basic accounting principles and procedures.

Proficient in Microsoft Office Suite, particularly Excel.

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Ability to work independently and as part of a team.

Ability to handle sensitive and confidential information.

Willingness to learn and take direction

Work Environment/Physical Requirements

Professional business-casual office environment

No travel involved

Compensation & Benefits

Medical, dental, and vision insurance plans.

Company-paid life insurance and long-term disability coverage.

Optional supplemental benefits.

Paid time off (PTO) starting in your first year of employment.

Seven (7) paid holidays annually.

401(k) plan with safe harbor match, including both traditional and Roth options.

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