Fiscal/Administrative Assistant
Recruitment # 260316-1317AR-001
Location Wethersfield, CT
Date Opened 3/27/2026 12:00:00 AM
Salary $65,979 - $83,953/year
Job Type Open to Statewide Employees
Close Date 4/10/2026 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
Are you looking to grow your career within the State of Connecticut? If so, take a look at this great opportunity open to statewide employees below!
The Department of Correction (DOC) (https://portal.ct.gov/DOC) is seeking two Fiscal/Administrative Assistants (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=&R3=) t o work within the Fiscal Services Division of the Central Office, supporting the Asset Management and Central Services Units located in Wethersfield, Connecticut.
POSITION HIGHLIGHTS
These positions are full-time on first shift, 40 hours per week, Monday through Friday.
A hybrid (telework) schedule may be available after the completion of the working test period.
This recruitment will be used to create a larger pool of candidates for future positions as they become available in other Fiscal units within the department.
Please see EXAMPLES OF DUTIES below for more information.
ABOUT US
The Connecticut Department of Correction is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.
The Connecticut Department of Correction (DOC) is the agency responsible for corrections in the U.S. state of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.
The State of Connecticut, Department of Correction is a unified system; all sentenced and un-sentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.
Selection Plan
FOR ASSISTANCE IN APPLYING
Check out our Applicant Tips on How to Apply ! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en_US) for additional support throughout the recruitment process.
BEFORE YOU APPLY
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov .
Salary Calculations : For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note : The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly.
For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
QUESTIONS? WE'RE HERE TO HELP
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Ben Beaudry at Benjamin.Beaudry@ct.gov .
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities;
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
Prepares simple financial statements and assists in preparation of complex financial statements;
Calculates rates involving complex arithmetical formulas;
Gathers and consolidates payroll and expenditure data for budget preparation;
Ensures that expenditures plus encumbrances are within appropriation limits;
Reviews routine expenditures for compliance with itemized budgets;
Utilizes EDP systems for financial records and reports;
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
Independently prepares renewal or new contracts based on awards;
Ensures that routine payments are in compliance with contract provisions;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of
bookkeeping, financial record keeping and basic governmental accounting principles and practices;
basic procedures of budget preparation and control;
payroll procedures, purchasing procedures and contract preparation;
Skills
interpersonal skills;
oral and written communication skills;
Considerable ability in arithmetic computations;
Ability to
audit financial documents;
understand and apply statutes and regulations;
utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Experience working in Asset Management and have experience with State requirements for annual inventories, surplus/disposal and related reporting;
Experience working in Support Services, including state related travel, reimbursements, motor pool and telecommunication services;
Experience with state vehicles and DAS Fleetwave;
Experience with Microsoft Excel, including the creation and maintenance of formulas, pivot tables, VLOOKUPs, and multi sheet workbooks, along with proficiency in Microsoft Word and Teams;
Experience with various CORE-CT financial modules, specifically Asset Management, eProcurement/Purchasing, Accounts Payable and EPM/Stars reporting;
Experience working independently and demonstrate good problem-solving skills and be able to adapt to changing work priorities and deadlines;
Experience providing guidance to staff on travel, reimbursements, or purchasing procedures and collaborating with internal and external stakeholders.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
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Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
